To successfully finish a task, you usually follow a set of procedures in chronological order until you reach the desired end results. This way, there is little room for error and you can ensure that each step that you are taking will lead you to your goal. With Information Technology project management, the same principle is applied. If, for example, a new version of a program used company-wide has just been released and all the computer systems within the network needs to be upgraded, what is the best way to go about this task? If you just randomly pick out computers in one area and upgrade each system, how can you track which units are done and which ones aren’t? How about the downtime? How will the upgrading affect the daily operations of your company? All these things should be taken into consideration, which is the reason why it is a must to apply IT project management principles before taking on a project.
Here is a quick run-though of what the project management process looks like. First, a set of goals and the scope of the project are defined to ensure that each team member is working towards the same end result. Second, a plan is drafted which can be revised should problems crop up along the way. With this plan, all the outside factors are taken into consideration, such as the budget for the project, the deadlines that need to be met, the number of technicians needed and the technology to be used. Third, the individual tasks are assigned so that the work schedule can be set. Towards the end, the progress of the project is tracked, problems are ironed out along the way and the integrity of the results is tested.