Security: An Essential ECM Feature

Enterprise content management or ECM seems to be getting more notice that vendors are really gearing many of their business solutions to such demand.  This is quite expected since information is something that businesses regard as crucial to the success of their company. When companies are efficient in leveraging on information available to them, they have better chances of gaining more share of the market. After all, information is always needed in formulating goals and strategies. Information is also needed so companies can serve their clients better.

ECM refers to all technologies used in capturing, storing, preserving, delivering and even destroying content. ECM can also be regarded as the strategy taken on by companies in order to better manage and to better deliver and use the information that is available to them. Information systems would have such features embedded in them that many users are even unaware that their companies are implementing such activities.

With all the importance put on ECM, many ECM blogs have been written. An ECM blog would typically contain information about ECM from general information to specific solutions offered by the different ECM vendors. An ECM blog could also contain reviews on every ECM solution or ECM product in the market. It could even have a discussion about each of them when readers comment on the review. New ECM products and new ECM features are also announced there.

Some vendors also provide an ECM blog so they can announce their products and answer questions of clients. This way they are also able to get feedback from them. It, in effect, provides them a way to better answer the needs of existing clients and to cater to potential clients in the future.

Information is regarded as a very important asset of every enterprise. This is especially so in businesses. Even government agencies see information as something that is crucial if they want to be efficient in their operations. To a business enterprise, reaching goals can be achieved if information is managed well and efficiently. That is why businesses would make it a point to invest in ECM.

The bigger a company is the harder it would be to manage content. What makes it really so are the unstructured information that every company must manage to make them usable so such content will be able to aid them in making the company more productive and more efficient.

ECM is defined to include all the tools and technologies used in capturing, storing, preserving and delivering content. But in all stages of ECM security is always imperative. It is even more so important in the management and delivery stages. Within the company, certain information is fitted for certain people only so they should only be the ones to have access to them. Other content may also be available for everybody as almost everybody would have a need for such information.

As enterprises gains exposure to the internet through portals, more security is even needed. Since everybody can access the internet, security should be imposed so privacy and confidentiality can be kept within the organization. Clients and business partners are also given access to certain content that are relevant to them. Management is imperative in classifying which information should be made public and which should not. And in order to enforce such classification and to ensure nobody gets more information than what he should get, ECM security features should be solid.