Have you ever wondered working in a payment service firm? If you are tasked to print billing statements everyday, fold each piece of document into three, enclose them inside white envelopes, sort them by zip code and go to the nearest post office to finally send them to the intended recipients – how will that make you feel? Tiresome? Redundant? Or worst, worthless? Yes, just imagine how one can feel satisfied of such work when you go over this tedious work load every single day of your life. To provide solutions to this inconvenience, brilliant inventors have improved how print-to-mail operation has to be done.
Print-to-mail operation was innovated with the coming of advanced and high-speed printers wherein a lot of new functions were incorporated such as continuous-form inserting and printing ability, roll paper feeders, duplex and two-wide printing, and rewinders. Such innovations have truly helped industries to make work more cost effective, and less time consuming for employees.
Aside from this, print-to-mail operation can also act as a contingency plan, after the determination of critical documents that should be backed up for future purposes. This is the reason why there is a need to evaluate the service partner that will provide critical print and mail disaster recovery solutions. Qualifications include: (a) a well-established print-to-mail recovery facilities; (b) well-maintained and modern equipment; (c) software products that will meet your company’s needs; (d) diverse consumer base; (e) enthusiastic approach to demonstrate work recovery; (f) credibility in the industry of print-to-mail operations and (g) readiness in responding when urgent situations arise. Choosing the best service partner will truly be a win-win solution for both employees and the company.
Disaster recovery plan (DRP) and business continuity plan (BCP) are partners in helping organizations prepare, anticipate and control certain disruptions that may come along during the course of carrying out business operations. But then again, involving oneself to disaster recovery or business continuity planning is one such tedious job. There are a lot of things to consider including such critical key aspects of the business such as: (a) building and other facilities that include water and power sources; (b) communications and some examples include email, telephone, fax and mobile; (c) IT infrastructures involving data and application servers, internet access and networks; and (d) personnel or key people that are experts in doing the best course of action in times of crisis.
Now that the essential aspects of the business that may be impacted are already identified, it is now time to determine the different threats or risk factors that may be encountered to increase awareness and understanding on how such unfortunate situations happen. As expected, these are classified into three categories: human, natural and technological.
Human threats may come in various forms, which include theft, terrorism, account fraud and vandalism among other things. These are usually external factors. Human threats may also come internally such as unexpected errors that may be experienced during business operations. Running wrong commands, inadequate staffing and insufficient training are some of the common errors experienced. Natural threats are disasters that may be unexpected such as earthquakes, thunderstorms, fires and floods. Technological threats are the most common. Such issues include server latencies, power failures, tool problems, service attacks and virus infections.