Information technology has now become an essential part of any business. If you look at
the processes of an organization, you will find information collected, stored, retrieved,
revised, and modified. That is why it is very important to have an organized approach to
IT management so that the flow of information in the system, from the initial collection
to the eventual deletion, is comprehensive and reliable. This is the basic life cycle of IT
Traditionally, IT management used to gather information in a chronological way and just
store it. Updating information would then be a case of manual retrieval and re-storing.
But with modern advances, IT management has now become more sophisticated with its
life cycle. It now involves all the phases of data manipulation starting from the storage to
the deletion of obsolete files. It is more complex it its storage management and is truly
automated in its processes.
IT management is very important in the organization. Managing information has caught
the attention of every business from the top CEO to the IT manager. And this has posed
a challenge to many organizations because not only does IT management need to easily
exchange and collaborate information among workers, suppliers, partners and customers,
also has to make this information sharing secure, and in order in its life cylce.
With good IT management life cycle, the business can have improved productivity,
enhanced efficiency, increased revenue and reduced expenditures. With proper
management of its life cycle, risks are reduced while decision-making capabilities are
ILM products automate the processes involved, typically organizing data into separate
tiers according to specified policies, and automating data migration from one tier to
another based on those criteria. As a rule, newer data, and data that must be accessed
more frequently, is stored on faster, but more expensive storage media, while less critical
data is stored on cheaper, but slower media. However, the ILM approach recognizes that
the importance of any data does not rely solely on its age or how often it’s accessed.
Users can specify different policies for data that declines in value at different rates or that
retains its value throughout its life span. A path management application, either as a
component of ILM software or working in conjunction with it, makes it possible to
retrieve any data stored by keeping track of where everything is in the storage cycle.
ILM is often considered a more complex subset of data life cycle management (DLM).
According to Karen Dutch, vice-president of product management at Fujitsu Softek,
DLM products deal with general attributes of files, such as their type, size, and age; ILM
products have more complex capabilities. For example, a DLM product would allow you
to search stored data for a certain file type of a certain age, for example, while an ILM
product would let you search various types of stored files for instances of a specific piece
of data, such as a customer number.
Data management has become increasingly important as businesses face compliance
issues in the wake of legislation, such as HIPAA and the Sarbanes-Oxley Act, that
regulates how organizations must deal with particular types of data. Data management
experts stress that information life cycle management should be an organization-wide
enterprise, involving procedures and practices as well as applications.