If you have been looking for ways to make your organizational projects run at a more efficient pace and produce better outputs, you might want to consider Prince2. But before you jump on the Prince2 project management and PMI bandwagon, it is essential to do a lot of self-reflection and assess if you really know how you can apply such a tool to your projects.
For one thing, you need to know if your organization is aligned to OGC’s best practice or PMI. This is the very first thing you need to consider. If some hesitation on your part occurs, you might want to do a rethink. Next, consider all the strengths of the solution you are considering. What is good about? What makes OGC stand out? Following this train of thought, think of the possible weaknesses of both PMI and OGC. You also need to determine if it is necessary for you to extend the PMI and Office of Government Commerce materials in order to make your organizational operations a lot more effective and productive. If the answer is yes, which major areas have you highlighted or pinpointed as the necessary recipients of such tools? Finally, brainstorm with your team and figure out if there are still any unanswered questions that you might need to satisfy – questions that are necessary in order to proceed with the actual general consensus and decision-making with regard to the proper solution you need to incorporate in your program. Once you answer these questions, you will be able to make the right decision regarding the right project management solution.
Prince2 or PRojects IN Controlled Environments is an internationally recognized methodological standard for project management, which was released in 1996. Its previous version, PRINCE, was established by the Central Computer and Telecommunications Agency (CCTA) in 1989 and is now a registered trademark of the Office of Government Commerce (OGC). There is no hardware or software involved in Prince2 (aside from the usual tools needed to support it). It is a plain best practice approach on how projects should be handled in a more consistent, and flexible manner.
The concept of Prince2 is very complex and discussing its key points and learning to fully implement it would be a bit of challenge. But then again, a group of project management experts have come up with a toolkit that everyone can use to make Prince2 a bit easier to grasp. This is known as the P2 Project Management Toolkit, which was designed for starters who are interested to learn more how Prince2 works, and at the same time, have a glimpse of the various Prince2 tools and templates.
To list down the key points behind the Prince2 process, the toolkit is inclusive of the following materials, mostly supplied in MS Word format: (a) Templates – documents that are designed to save users time in accomplishing project requirements; (b) Presentations – PowerPoint slides to highlight the Prince2 process; (c) Role Definition Documents – overview of the job descriptions within the Prince2 environment; (d) Research Articles; (e) Project Risk Assessment Kit – risk measurement of a project; (f) Fact Sheet – summary of the Prince2 process; (g) Project Management Plan and Handbook – serves as a guide in coming up with an excellent project management plan; and (h) Bonus Files – documents and other presentations.
There is no other way to make it easier for interested users to understand better the concepts behind a certain process or methodology other than reading reference materials, which can be found either in the pages of a book or content of a web page. For starters, it would be more practical to use such resources to give you an ample time to have a glimpse on how the process goes, though acquired knowledge can be eventually hasten through process application or by enrolling in classroom courses that may be a bit costly. The same thing goes for Prince2. Yes, the process behind it being a project management standard is a bit complex. To lighten things up, all you need is the Prince2 Manual, a reference guide to Prince2 project management methods and processes.
The Prince2 Manual has been known to be the daily bread of soon-to-be and currently practicing project managers. The reason being is that this book details everything that any curious mind should know about Prince2. This includes Prince2 components, techniques, concepts and processes that will serve as a guide in the proper planning, organizing, controlling, managing and implementing successful projects in a more timely and cost effective manner. It also list down some of the challenges that may come along way that may present as risk factors or threats that everyone should be aware of for the proper delivery of the project. This will help you on how to cope with such situations and give the best course of action on any given scenario.
The Prince2 Manual may be available in a bookstore near you or you may also try ordering online from various web sites.