Records management is defined as the practice of identification, classification, archive, preservation and even destroying of records. The benefits of records management can never be underestimated. It is said to be the main force behind the efficiency of organizations.
Why a business must have this?
A business can benefit from records management because it improves the use of staff time. This is because the time spent on looking for information has been lessened. The availability of information is better and more reliable. Some companies have made studies on the amount of time spent on retrieving information. It was found out by a company that at least 10% of the time is spent on administrative departments.
Records management also aids in the sharing of information. This would enable the staff to look at the available information and not research all over again what others have done. This would also hasten and improve decision-making processes.
Records management also eliminates unnecessary duplication of information. This is helpful for the staff because he doesn’t have to sort through hundreds of information. He can also effectively manage whatever information he is responsible for.
Records management also helps in the identification of records that has to be destroyed or archived. This would then reduce the costs of keeping unnecessary information such as storage costs and server costs.
A business operating an effective records management knows the value of having one and keeping it among its top priority organizational must.