The RFP or the Request for Proposal is an integral component that every organization must do in order to have potential bridge with all the other Enterprise Content Management providers. It is important that a Request for Proposal is made prior to engaging in any possible commitment with the ECM solutions provider so that:
a. You may be able to properly study your options and alternatives. Remember that you are a company that ventures into business. Part of your business options is to have an ample choice to look into so that you can have the most beneficial one for you.
b. You are not tied up with anyone else. The request for proposal is plainly an inquiry that you are making to potential providers. It does not mean, though, that when you engage into sending any request fro proposal with any company, you are already committed with that company. Request for proposals allow you to basically widen your avenue for possible choices.
c. You can build business relationships with relatively a lot of powerful solutions providers. Your move to communicate with these providers creates a better avenue for you to expand your business connections, thus creating more possible tie ups with companies.
d. You can have a reference to look back. From time to time, you will need the help of a third party company. It is best that you have a database of all possible companies that you can rely on in times when you need them badly.