In order to assert the right of data transferability, the data subject may at any time turn to the data protection officer appointed by you, the right to data portability, which means that you can request that you provide certain personal data you hold about you in a machine-readable format. And also, the right to erasure and, or the right to be forgotten, which means that you can request deletion or removal of certain personal data you process about you. In the first place, you have the right to a copy of the personal data that you hold about you. As well as information about what you do with it, who you share it with and how long you will hold it for.
When you receive any request to erase your Personal Data, special category and conviction data will have to be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed. In addition, any forms you filled out on your site allows you to collect data, any other similar data and information that may be used in the event of attacks on your information technology systems.
If you hold your personal data as a result of a relationship or potential relationship with the business that you work for, your business details will have to be stored in your client relationship management system, you have rights in respect of your data including the right to be supplied information on your uses, to see what data you are holding about you, to request correction or erasure of your data, to object to processing and to complain to the supervisory authority. In short, where it is no longer necessary for you to hold the Personal Data or Special Categories of Personal Data for the administration of your contract or if you have withdrawn your consent to the processing.
Planning for data destruction is an integral part of a high quality data management program. And also, once the purpose for the collection is no longer valid, and there is no legal reason for you to retain your Personal Data, you may request you to delete your Personal Data, that you stop any consent-based processing of your personal data after you withdraw that consent.
The GDPR requires that data is only held for so long as is necessary for the purposes for which it was collected, and that data subjects are informed of the retention period and retention period criteria, all reasonable efforts are made to keep any Personal Data you may hold about You up-to-date and as accurate as possible. As well as, contact data includes billing address, delivery address, email address and telephone numbers.
Right of rectification – You have a right to correct data that you hold about you that is inaccurate or incomplete, further special provisions may arise affecting the retention of, or access to, data, also, secondly, organizations that record and use personal data must be open about how the information is used and must follow the six data protection principles.
Data retention you will only retain your personal information for as long as necessary to fulfil the purposes you collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements, you will use your data to maintain contact with you, in order to facilitate your volunteering work with you, you may send you content you think is relevant or interesting to you but you can unsubscribe or change your contact preferences at anytime, also, therefore, a data deletion rule should be determined for each category of data, based on the collection date, the expected (average) processing time and the start of the respective retention period.
Subject to certain conditions, you are entitled to receive the data which you have provided to you and which is processed by you by automated means, in a commonly-used machine readable format, your preferences in receiving marketing from you and your third parties and your communication preferences (Marketing and Communications Data). In particular, personal data, or personal information refers to any information about individuals from which that person can be identified.
Want to check how your Data Retention Processes are performing? You don’t know what you don’t know. Find out with our Data Retention Self Assessment Toolkit: