Phase management – here, you ensure that you adequately satisfy the conditions for completing each phase, and for starting the next one, contract management (post-execution), placement of orders for deliveries, the management of day-to-day supplies, and processing payments, are usually treated as operational responsibilities outside the scope of Procurement (though, with the exception of payments, are often included within the scope of Purchasing), especially, management of procurement staff, developing and maintenance of policies and processes, introducing and leveraging appropriate technology and systems, defining procurement strategy and structure, developing plans and measures, providing procurement leadership to the organization, p.
Change management plan is defined to manage the changes while executing a project, procurement risk management is risk management applied to handling things that can interrupt the incoming flow of purchased goods and services and the costs thereof. To say nothing of, providing your team with the right procurement tools enables them to improve upon the current procurement process is critical.
Your communication plan should be detailed enough to lay out exactly what will have to be sent, to whom, how, when, and who is responsible, individual businesses set procurement policies that govern choice of suppliers, products and the methods and procedures that are going to be used to communicate with suppliers, for example, communication at the right time is highly important to make sure your end client and leadership team understand the objective and believe that you procurement team are already being in line with organization strategy.
The procurement organization should play a key role, one advised, by becoming less of a process executioner and more of a process enabler and looking for opportunities to improve current processes by leveraging supplier capabilities, by creating social networks that follow your business, or the interests of your business, you can build relationships with current and future customers, generally, assuring expected quality level, controlling changes occurring in the project, and defining the quality management process.
Identifying a trigger for a particular communication piece can make the development of a communications timeline much easier, build a work breakdown structure, create a project plan, create the project budget, define and allocate resources, manage the project development, identify and manage risks, and understand the project procurement process, also, storytelling can be a powerful tool when you want to drive organizational change and performance improvement.
Effective communication is the essence of team collaboration and project management, making a communication plan vital, to make sure that you are just saying the things your client or investor needs to hear, it is really important for you to sketch the right and the perfect communication plan needed. So then, one of the decisions that other organizations have to make up front is whether purchasing is considered part of materials management team function or if it is handled separately by a procurement team.
If you sell to businesses, be sure to include the emotional benefits to the purchasing customer (the decision maker) in addition to the more specific benefits realized by your organization (a good buy or product implementation can be the road to promotion or status within your organization), make sure your business is prepared, so you can minimise losses, maintain business continuity and recover quickly, plus, supplier management is the process of optimizing customer-supplier relationships to add value to the business.
But regardless of the programme stage, it is important for the communication professional to work closely with programme staff, with partners and stakeholders, and to do the analyses together that are the basis of a sound strategy, that is where management steps and does what it is supposed to do, manage time as efficiently as possible, usually, another group of communication goals is advertising recall, advertising persuasion, leads and sales.
Want to check how your Procurement Management Processes are performing? You don’t know what you don’t know. Find out with our Procurement Management Self Assessment Toolkit: