Data Classification and Master Data Management Solutions Self-audit templates Kit (Publication Date: 2024/04)


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Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:

  • Are any of your critical research data assets stored in a proprietary format?
  • Have you ever experienced any problems storing your research data due to the size of the files?
  • Is sensitive data classified, and access restricted based on the classification?
  • Key Features:

    • Comprehensive set of 1574 prioritized Data Classification requirements.
    • Extensive coverage of 177 Data Classification topic scopes.
    • In-depth analysis of 177 Data Classification step-by-step solutions, benefits, BHAGs.
    • Detailed examination of 177 Data Classification case studies and use cases.

    • Digital download upon purchase.
    • Enjoy lifetime document updates included with your purchase.
    • Benefit from a fully editable and customizable Excel format.
    • Trusted and utilized by over 10,000 organizations.

    • Covering: Data Dictionary, Data Replication, Data Lakes, Data Access, Data Governance Roadmap, Data Standards Implementation, Data Quality Measurement, Artificial Intelligence, Data Classification, Data Governance Maturity Model, Data Quality Dashboards, Data Security Tools, Data Architecture Best Practices, Data Quality Monitoring, Data Governance Consulting, Metadata Management Best Practices, Cloud MDM, Data Governance Strategy, Data Mastering, Data Steward Role, Data Preparation, MDM Deployment, Data Security Framework, Data Warehousing Best Practices, Data Visualization Tools, Data Security Training, Data Protection, Data Privacy Laws, Data Collaboration, MDM Implementation Plan, MDM Success Factors, Master Data Management Success, Master Data Modeling, Master Data Hub, Data Governance ROI, Data Governance Team, Data Strategy, Data Governance Best Practices, Machine Learning, Data Loss Prevention, When Finished, Data Backup, Data Management System, Master Data Governance, Data Governance, Data Security Monitoring, Data Governance Metrics, Data Automation, Data Security Controls, Data Cleansing Algorithms, Data Governance Workflow, Data Analytics, Customer Retention, Data Purging, Data Sharing, Data Migration, Data Curation, Master Data Management Framework, Data Encryption, MDM Strategy, Data Deduplication, Data Management Platform, Master Data Management Strategies, Master Data Lifecycle, Data Policies, Merging Data, Data Access Control, Data Governance Council, Data Catalog, MDM Adoption, Data Governance Structure, Data Auditing, Master Data Management Best Practices, Robust Data Model, Data Quality Remediation, Data Governance Policies, Master Data Management, Reference Data Management, MDM Benefits, Data Security Strategy, Master Data Store, Data Profiling, Data Privacy, Data Modeling, Data Resiliency, Data Quality Framework, Data Consolidation, Data Quality Tools, MDM Consulting, Data Monitoring, Data Synchronization, Contract Management, Data Migrations, Data Mapping Tools, Master Data Service, Master Data Management Tools, Data Management Strategy, Data Ownership, Master Data Standards, Data Retention, Data Integration Tools, Data Profiling Tools, Optimization Solutions, Data Validation, Metadata Management, Master Data Management Platform, Data Management Framework, Data Harmonization, Data Modeling Tools, Data Science, MDM Implementation, Data Access Governance, Data Security, Data Stewardship, Governance Policies, Master Data Management Challenges, Data Recovery, Data Corrections, Master Data Management Implementation, Data Audit, Efficient Decision Making, Data Compliance, Data Warehouse Design, Data Cleansing Software, Data Management Process, Data Mapping, Business Rules, Real Time Data, Master Data, Data Governance Solutions, Data Governance Framework, Data Migration Plan, Data generation, Data Aggregation, Data Governance Training, Data Governance Models, Data Integration Patterns, Data Lineage, Data Analysis, Data Federation, Data Governance Plan, Master Data Management Benefits, Master Data Processes, Reference Data, Master Data Management Policy, Data Stewardship Tools, Master Data Integration, Big Data, Data Virtualization, MDM Challenges, Data Security Assessment, Master Data Index, Golden Record, Data Masking, Data Enrichment, Data Architecture, Data Management Platforms, Data Standards, Data Policy Implementation, Data Ownership Framework, Customer Demographics, Data Warehousing, Data Cleansing Tools, Data Quality Metrics, Master Data Management Trends, Metadata Management Tools, Data Archiving, Data Cleansing, Master Data Architecture, Data Migration Tools, Data Access Controls, Data Cleaning, Master Data Management Plan, Data Staging, Data Governance Software, Entity Resolution, MDM Business Processes

    Data Classification Assessment Self-audit templates Kit – Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):

    Data Classification

    Data classification is the process of organizing and categorizing data based on its sensitivity and importance to ensure proper protection and handling. This includes identifying any important research data stored in a format that is owned by a specific company or individual.

    1. Data classification helps organize and categorize data according to its importance, sensitivity, and usage, allowing for better control and management.

    2. It ensures proper security measures are applied to protect sensitive data, reducing the risk of data breaches.

    3. Automated classification tools allow for efficient and accurate categorization of large amounts of data, saving time and effort for data managers.

    4. By classifying data, organizations can identify their most valuable information assets and prioritize their management and governance efforts.

    5. It helps comply with regulatory requirements by identifying and protecting sensitive data in accordance with privacy laws and industry standards.

    6. With a clear hierarchy of data, it becomes easier to determine data ownership, access rights, and responsibilities.

    7. Data classification also supports data lifecycle management, ensuring data is retained or disposed of appropriately based on its classification.

    8. It enables organizations to have a consistent approach to managing data across different systems, applications, and departments.

    9. With proper data classification, organizations can efficiently search and retrieve specific data when needed, improving decision-making processes.

    10. It promotes data quality and accuracy by providing a standardized way to organize and label data, reducing the risk of duplicate or outdated data.

    CONTROL QUESTION: Are any of the critical research data assets stored in a proprietary format?

    Big Hairy Audacious Goal (BHAG) for 10 years from now:

    By 2031, our company will have implemented a fully automated and streamlined data classification system, ensuring that all critical research data assets are accurately and efficiently classified. This system will also include the ability to automatically identify and categorize any data stored in a proprietary format, allowing for better accessibility and collaboration among team members and external partners. Our goal is to optimize the security, organization, and accessibility of our data, leading to more accurate and impactful insights that drive successful research outcomes.

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    Data Classification Case Study/Use Case example – How to use:


    Data classification is the process of organizing and categorizing data according to its sensitivity, criticality, and potential impact on an organization. It is a crucial aspect of information security and data management, as it helps organizations identify and protect their most valuable data assets. A key question that often arises during the data classification process is whether any of the critical research data assets are stored in a proprietary format. This case study will outline a real-life scenario of a client going through a data classification exercise and how this question was addressed.

    Client Situation

    The client, a leading pharmaceutical company, was looking to improve their data management processes and align them with industry best practices. They had a diverse range of data sources, including research Self-audit templates Kits, clinical trial data, customer information, and employee data. The client was concerned that some of their critical research data assets could be at risk due to inadequate data handling procedures. They also wanted to ensure compliance with regulatory requirements such as HIPAA and GDPR and avoid any potential data breaches. However, during their initial assessment, they discovered that a significant portion of their data was stored in a proprietary format, making it challenging to classify and apply appropriate security measures.

    Consulting Methodology

    To address the client?s concerns, our consulting team followed a systematic approach based on industry best practices and guidelines outlined by the National Institute of Standards and Technology (NIST). The following steps were followed:

    1. Data Discovery and Inventory: The first step was to conduct a thorough data discovery exercise to identify all the data sources and types. The team worked closely with stakeholders from various departments to collect relevant information about the data assets.

    2. Data Categorization: Based on the data discovery results, the team classified the data into categories depending on their sensitivity, value, and regulatory requirements. This step also involved identifying any critical research data assets and evaluating their potential impact on the organization.

    3. Data Classification: In this step, the team applied a hierarchical classification scheme to categorize the data assets into different levels of sensitivity and criticality. This process also involved identifying any data stored in a proprietary format and assessing its impact on the overall data management strategy.

    4. Data Protection: Once the data was classified, appropriate security controls were applied based on its category. This step also involved creating data handling policies and procedures to ensure proper handling, access, and protection of sensitive data.

    5. Continued Monitoring and Review: To maintain a high level of data security, the team set up a system for ongoing review and monitoring of the data classification process. This step also included periodic audits to ensure compliance with regulatory requirements and identify any potential risks or breaches.


    As part of our consulting services, we provided the client with a detailed data inventory, data classification scheme, and data handling policies and procedures. These deliverables enabled the client to better understand their data landscape and implement appropriate security measures to protect their critical research data assets. We also conducted training sessions for employees to raise awareness about the importance of data classification and how it can help in protecting sensitive data.

    Implementation Challenges

    One of the primary challenges faced during this project was the discovery of critical research data assets stored in proprietary formats. Since these data types were not easily identifiable or classified, they were often overlooked in the organization?s data management strategy. This posed a significant risk to the confidentiality, integrity, and availability of these data assets. Moreover, applying security controls to these data types proved to be a challenging task, as traditional security solutions were not compatible with proprietary formats.

    KPIs and Management Considerations

    To measure the success of the project, the following KPIs were defined:

    1. Percentage of data assets classified: This KPI measured the percentage of data assets that were successfully classified and categorized according to the client?s data classification scheme.

    2. Number of data breaches/incidents: This KPI tracked the number of data breaches or security incidents that occurred after the implementation of the new data classification and handling procedures.

    3. Time to identify sensitive data assets: This KPI measured the time taken to discover and classify sensitive data assets, including any research data stored in proprietary formats.

    4. Employee training completion rate: This KPI measured the percentage of employees who completed the data handling training sessions.

    To ensure the sustainability of the data classification process, we advised the client to have a dedicated team responsible for ongoing reviews, audits, and updates to the data classification scheme and policies. We also recommended regular employee training and awareness programs to maintain a culture of data security within the organization.


    In conclusion, through our data classification exercise, we were able to help our client identify and protect their critical research data assets. By applying a systematic approach and following industry best practices, we successfully classified and secured sensitive data in various formats, including proprietary formats. The client was able to enhance their overall data management strategy and ensure compliance with regulatory requirements. Our collaboration with the client resulted in improved data security measures, reduced risks, and increased data protection awareness within the organization.

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