FY10 Tactical Plans for Enterprise Information Systems
C.Mohler & J.Trumbo
September 29, 2009
FY10 Tactical Plan for ECS/Enterprise Information Systems
Tactical Plan Leaders: C.Mohler & J.Trumbo
Service Activity: CNAS, ESH,Train,SPMS, Sunflower
Goals Related to this Activity
Cross training resources to provide depth of coverage for CNAS, Sunflower, ESH, Train, SPMS
CNAS Facts interface to DOE

Key Metrics
Uptime
Issue response time

Service Documentation:
www-css.fnal.gov/apps/internal/cnas/index.html
www-css.fnal.gov/apps/internal/ITNA/
www-css.fnal.gov/apps/internal/medical/
www-css.fnal.gov/apps/internal/ojt/ojt_log.htm
www-css.fnal.gov/apps/internal/TRAIN/index.html

Issues and Risks
Service Activity: Oracle EBS
Goals Related to this Activity
Cross training resources to provide depth of coverage
Plan and begin to implement upgrade to v12i

Key Metrics
Uptime
Remedy Tickets, MIS Help Desk tickets, BSPTA Items, Issueless Month End Closes

Service Documentation:
BSPTA items as well as working on additional documentation.

Issues and Risks (specific to this activity, includes allocation impact)
Service Activity: Peoplesoft
Goals Related to this Activity
Cross training resources to provide depth of coverage
Plan and begin to implement upgrade to v9.1

Key Metrics
Uptime
Service Desk tickets, BSPTA items, problem free payroll runs.

Service Documentation:
BSPTA items as well as working on additional documentation.

Issues and Risks (specific to this activity, includes allocation impact)
New hardware will be required.
Staff will be dedicated to upgrade during upgrade.
Project Activity: ARRA reporting system implementation
Goals Related to this Activity
Provide DOE with expenditure detail for ARRA funds on an weekly and quarterly basis.
Key Milestones
System Design/Development
Implementation and User Training
Quarterly Report
Weekly Report

Project Documentation:
www-css.fnal.gov/apps/internal/arra/index.html

Issues and Risks (specific to this activity, includes allocation impact)
Very high priority project
eBS developer resource availability
DOE Specified Reporting format may be difficult to duplicate

Project Activity: CNAS-Facts interface to DOE
Goals Related to this Activity
Synchronize and transmit lab data for foreign nationals to DOE
Key Milestones
tbd
Project Documentation:
BSPTA items as well as working on additional documentation.

Issues and Risks
This is pre-planning stage, risks and issues are not yet defined.
Project Activity: ERP System/eBS 12I Upgrade
Goals Related to this Activity
Upgrade eBS prior to desupport date, Nov. 2011.
Key Milestones
project plan
schedule for deployment
hardware procurement
user testing
application upgrade
Project Documentation:
BSPTA items as well as working on additional documentation.
Issues and Risks (specific to this activity, includes allocation impact)
Hardware acquisition
Completion of FTL, as FTL and non critical changes will be frozen during upgrade.
Personnel, requesting consulting
This project will take an all hands effort of ebs developers for 12 months.

Project Activity: FTL Software Reliability – non exempt Upgrade prj
Goals Related to this Activity
Implement FTL software reliability, non exempt timecards

Key Milestones
– Software design
– Code and Test Plans
– Tests and User Documentation

Project Documentation:
– BSPTA items as well as working on additional documentation.

Issues and Risks (specific to this activity, includes allocation impact)
Personnel
Project Activity: IProcurement Implementation-Procard replacement & Online catalog
Goals Related to this Activity
First phase of iProcurment implementation will focus on replacing the current Procard system running on the Alpha servers (which are not supported)
Phase two of iProcurement implementation will focus on Online (web based) Catalog Ordering System.
Key Milestones
Provide replacement for procard front end system
Provide Stockroom Catalog
Provide direct vendor purchasing
Project Documentation
BSPTA items as well as working on additional documentation.
Issues and Risks
Procard system is on aging hardware.
Resources for phaseII have been usurped by other high-pri projects.
Project Activity: Peoplesoft Upgrade to 9.1
Goals Related to this Activity
Upgrade Peoplesoft up to v9.1.
Key Milestones
Database, PeopleTools v8.5, Peoplesoft v9.1 including:
project plan
schedule for deployment
hardware procurement
database upgrade
people tools upgrade
peoplesoft app upgrade
Project Documentation:
BSPTA items as well as working on additional documentation.
Issues and Risks (specific to this activity, includes allocation impact)
Current version end of life is June 2011.
This project will take 10-12 months, and require 2+ ftes.
Would like to move to version 9.1 which has end of life 2015, it was just released Oct. 1. If there are issues with this release that would not allow us the 12 month cushion for implementation we may have to go to release 9.0. Release 9.0 reaches end of life Dec. 2012.

Service Activity: Business Objects Enterprise (Crystal Reports)
Goals Related to this Activity
Provide a robust, stable reporting system
Extend the system as needed by customers
For example, Configure BMC Remedy reporting capabilities
Develop depth and strength through cross training of team members

Key Metrics
Uptime
Remedy Tickets
MIS Help Desk tickets
Business Systems Project Tracking Application Items

Service Documentation:
BSPTA items as well as working on additional documentation.

Issues and Risks (specific to this activity, includes allocation impact)
Current Crystal Reports server is desupported.
Additional licensing is required to support large-scale additions to the environment

Project Activity: Fermilab Mgmt Decision Support Dashboard Implementation
Goals Related to this Activity
Build a strong, stable enterprise dashboard structure
Move towards a Master Data Management strategy
Meet contractual obligations

Key Milestones
Meet contractual obligations
Replicate prototype environment in development
Implement Phase 1
Begin plan to extend system capabilities

Project Documentation:
Project Charter: bss-support.fnal.gov/project/bspta.nsf/tasklink/8915

Issues and Risks (specific to this activity, includes allocation impact)
Lack of an Enterprise Data Architecture will slow progress
Resources from several of groups are required

Project Activity: Sharepoint Application Development
Goals Related to this Activity
Provide the laboratory a product for data sharing
Provide the foundations for an enterprise wide collaboration system

Key Milestones
Policies and procedures regarding site/environment governance
Production Environment Implementation
Enhancement of ‘Out of the Box’ Functionality
Establish reusable templates for sites based on desired use

Project Documentation:
BSPTA as well as working on additional documentation.

Issues and Risks (specific to this activity, includes allocation impact)
Status of the Sharepoint Infrastructure deployment
Staff development/training is critical.
Coordination and communication with Infrastructure team will be key to success

FY10 FTE and M&S: Request vs. Allocation
Impact of Preliminary Allocation
Able to accomplish core mission…

Unable to…
Summary of Past Action Items
Work on Fermi time & labor nonexempt – open
Exempt roll out of FTL complete – closed
OrgPlus phase I – closed
Procard migration – closed
Primavera – closed
Upgrades -closed
TeamMate v8
Peoplesoft upgrade 8.9, DRAP
Deltek
CNAS
Sunflower v4.5
Sunflower Fleet
Oracle Discoverer
Domino v8
CNAS with P2 FACTS
Tactical Plan Summary
Lots of work due this year. Biggest tasks include non-exempt timecard install, upgrades of Peoplesoft, EBS, implementation of Sharepoint and Fermilab Management Decision Dashboard.
Scheduling of Peoplesoft and EBS need to be coordinated. These upgrades are an all hands effort, imposing code freezes, and of course, there is hardware purchase necessary for both that is budget dependant.
Data warehouse was not specifically addressed in the slides. This could have a large impact on resources and services when scope and requirements are defined.
Cross training is a big issue running through both Craig and Julie’ s groups. There must be a significant amount of time cross training in areas where new employees are being brought on as well as areas where there is simply not enough coverage.

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