You need someone whose only prerogative is making sure that the project has everything it needs to be completed on time and on budget, while every project is different and requires a bespoke agenda there are some elements that are common across all projects, for example, agile project management allows Project Managers to hit key milestones and provide executives with fast, accurate project status even when the deliverable is a moving target.
Whenever possible, the project team will be employed in the estimation of task durations and resources, great project managers abide by ethical standards and rewarding those team members who follow suit is part of the responsibility of the job, as an example, developing a staffing plan for project management involves selecting, assembling, and assigning work to a project team with the appropriate skill sets to meet the project deliverables identified during the project initiation stage.
When developing the project team, the project manager selects team members with the knowledge, skills, and abilities to accomplish the work required for the project to be successful, ensuring top or divisional management support for the project has been conveyed to all concerned parties, in the first place, as the project manager you need to strike a balance between including the right people in the day-to-day management of the project, and creating a team that is too big to effectively make decisions.
The monitoring and controlling process oversees all the tasks and metrics necessary to ensure that the approved and authorized project is within scope, on time, and on budget so that the project proceeds with minimal risk, get work done on time, all the time. Plan your project activities, assign work, manage resources and collaborate with your team better to get things done on time, ensuring that project management is the application of processes, methods, skills, knowledge and experience to achieve specific project objectives according to the project acceptance criteria within agreed parameters.
Know when (and why) project delivery is delayed, what team members are overwhelmed or have bandwidth, and how many upcoming projects are headed your way, before you tackle a new project that has the potential to be much bigger, ask yourself how you can structure teams so that you have everyone and everything you need, unfortunately, many people feel that the ability to manage a project and a team is an innate skill; that anyone should be able to do it, that it is so easy that it should be a part-time job, that there really is no talent involved.
In a weak matrix you may have functional managers who authorize projects, but the management of the projects may be done by staff leads and you may also have pseudo-project teams that span across multiple functional teams or departments.
You need to provide motivation to the team, keep track whether the project objectives are achieved on time and to the specified cost, and ensure that quality and performance are at expected levels, scheduling project management software helps managers and team members schedule tasks by offering a space for writing and saving them as lists, calendars, and more, since transferring the learning from team building and teamwork to working as a team can be tough.
If work always expands to fill the space (time) allotted, and whatever can go wrong will go wrong, the only thing you can do is to be prepared, nonetheless, each project team has own purpose and motivation in selecting a PM system according to structure and requirements, conversely, following a project management plan will help you reduce stress while producing quality work.