The key to a successful project implementation is a good project management plan. The
project management plan encompasses everything from the planning and monitoring to
the final implementation of the project. This plan defines who is accountable to what,
where to begin, what to tackle first, why it is needed, how to implement everything and
many, many more. At the same time, the project management plan also communicates
every detail of the project to the stakeholders.
Whenever there is a large project that needs to be started, a plan needs to be drafted first.
A project plan is the first step to making a project management plan which includes
setting up goals, identifying deliverables, and an estimate of time, schedule, and budgets.
Goal setting is the first step to a good project management plan. Make sure that your
goals and objectives are specific, measurable, achievable, realistic and time-bound
(SMART method). This way, you will then have an idea of what your deliverables will
be. Once the project is under way, creating a comparison between the project’s progress
against budgets, resources and schedules will help your team in addressing current and
future issues that may come up.
It is also important to identify the time and schedules of every specific task. Having a
clear and definite task list will also help identify who is responsible for what and avoid
finger-pointing if ever there are deviations in your project management plan. Budgets
and company resources can also be easily assigned for every task.
Up until now, we have already identified the essentials of a good project plan. What
differentiates a project plan from a project management plan is risk. Identifying risks that
may hinder the completion of your project is the last and most important ingredient of a
good project management plan. The project management plan should include company
responses to risk levels and probabilities.