Document archiving is the act of containing important business, administrative and official correspondence documents. Archiving though can come in several types. One of which is individual archiving that can come in the form of diaries; birth records, and photographs for instance. Another type of archiving is the so-called National Archive; this includes the national consensus, marriages, birth dates, army figures, and population record.
In nature, all types of archives are not confined to one type or topic; but all of them share the same purpose—document someone or something in some period of time. Hence, maintaining the entire records in the archives can require great effort, especially if the items are old enough. Also, it takes hard work to monitor and maintain the archives under good environmental conditions.
Good thing, The Freedom of Information Act has initiated to make some information available to the public. Because of this, numbers of organizations have started documenting their archives on their own website; National Archives is included in this. Through the availability of some information on the Web, the public can easily access the information they need without going to the facility and make personal inquiry. This was made possible through the aid of digital document management system. The digital format brings a lot of benefits, especially in an instance when something is occurring to the archive.
To fulfill this, many organizations today are also performing digital document archiving through digital scanning instead of putting in the information by hand. This process is very helpful, especially when images are involved. Apparently, the relocation of archives into digital data is highly advantageous to an organization because it permits for the official storage of information, which organizations are requisite to keep for some period of time.