We Asked Top Executives to Share Their Trusted Remote Team Management Routines

Eighty-two power players in their field shared what insights they use to keep their organizations and teams in tip-top shape.

——————————————————

A lot of people think managing a remote team is challenging. This is not true if you have laid down rules, set out goals for every team member and are communicating with them effectively. For effective remote team management you should:

1.Build a cohesive team with these characteristics:

– All team members must trust each other

– Everyone should work towards the common goal

– All members should be allowed to hold one another accountable

– Create a plan and stick to it

– All team members must engage in a creative and healthy discussion of how to move forward.

2.Have a team organization

Building a team organization is essential as it aids in managing a team. Build a hierarchy so that all team members are clear of their role. However, when buying team organization you might come across factors that effect it, such as:

– Team members attitude

– The group size

– Lack of cohesiveness

– Unacceptance of the team leader

You might be faced with a task if you experience any of the above factors when working on your team organization, however, there are ways to resolve it. Sit down with your team, speak with them regarding your plan and inform them of the action you are about to take. 

3. Communicate Effectively

Team communication is a must. You cannot operate or manage a remote team without communication. Use apps like Slack, Zoom etc. to communicate effectively. You might encounter communication issues like:

– Team conflict

– Team members unavailability for calls or meetings

– Connection issues

– Members inability to explain their problems/issues

However, you can overcome these issues by scheduling a meeting at a time that is suitable for them, listening to their problems carefully and carrying out one to one meetings in addition to team meetings.

Alejandro Rioja

CEO

Chairman of Flux Ventures

——————————————————

The most important factor to managing a remote and distributed team is trust.  The manager has truly empowered the team and effectively delegates work.  Team members trust the manager.  They openly share challenges and problems and seek guidance from their manager when they need support.  

Team members trust each other.  They hold each other accountable for completing their work, maintaining quality expectations, and supporting each other.

Alan Zucker

Founding Principal

Project Management Essentials LLC

——————————————————

The #1 characteristic of a cohesive team is trust.

Google recently did a study on what makes for a strong and supportive team  and trust was the #1 factor, but not in the way you are thinking. 

What Google discovered is that the most effective teams are those in which everybody feels trusted and respected.

It was about being accepted and valued, more so than about trusting someone to do their job  in other words, something called psychological safety.  It essentially outlines how when everyone takes turns speaking, being heard and intuiting how others feel, it sparks a deep level of trust within that team that in turn ratchets up productivity and output.

So as an offshoot, team organization is equally affected by a LACK of cohesion and trust in this same way.

And finally, in order to affect team communication in a positive way, these same tools can be utilized instructively  every person gets a chance to be heard, be acknowledged and feel safe expressing not just their ideas, but also what is going on in their PERSONAL life. 

Everyone lays their cards on the table, and nobodys statements or issues are any less important than anyone elses.

Once time is taken for the deeper aspect of getting to understand and know your fellow teammates, then you can in turn create cohesion, trust, and open communication, leading to the ultimate reward for all organizations: that of a more effective and productive team that can set the world on fire with their ideas, productivity and output.

Chris Fernandez

CEO

Womens Health Interactive

——————————————————

We are a Boston-based tech startup tackling the economic and environmental problems linked to parking. Our mission is to economically empower people with technology to monetize their parking spaces while providing a cheaper and smarter alternative for people looking for homes for their car.

Currently, we are a team of 8 people working in either Marketing, Business Development, Customer Success, or Software Engineering. We started operating remotely in March, but the transition was seamless due to the majority of our team being used to working online.

To have a cohesive team, we at Parkaze have created a positive workplace culture. Our culture comprises establishing the values for the organization, fostering communication and collaboration, and creating clear goals for the employees. Due to these characteristics, our team has a heavy emphasis on teamwork and productivity. 

The primary factors that affect team organization and team communication are our employees morale. Hence, we have committed to creating a positive workplace that will raise the morale of our employees. From fostering open communication and feedback, our team is comfortable sharing their thoughts and working with each other. 

Amal Radhakrishnan

Co-Founder & CEO

Parkaze, Inc.  Boston

www.parkaze.com/

——————————————————

Cohesive teams can have a number of characteristics as no team is the same especially in a number of different industries. However, what I’ve found is that great teams bond outside of work as much as they do in it. This means creating group chats, doing things together, whether that’s going out for meals, drinks or even spending time with each others families at events. The more time you can spend with someone on your team, the more you can understand their goals, life values and what you can do to help.

Team organization can be managed by the kind of people that the team has. Not everyone works in the same way, some like to be organized, some like to take life as it comes. There is no right or wrong, however with a larger team this can become an issue, therefore its good to assign roles to those involved, this way everyone will have a crucial role to play in ensuring that the team works to the best of their ability.

Team communication should be simple, there are a number of ways that members can get in touch with each other, sometimes getting the motivation to keep the communication up can be a factor in itself. There needs to be an understanding that everyone has a life outside of work, therefore if there’s no communication at a point in time, it shouldn’t be forced upon, as this can affect the trust and mood of all team members, in the short term and long term, too.

Andrew Roderick

CEO

Credit Repair Companies

——————————————————

The key to successfully manage a remote team is to have clearly defined goals so all members know exactly what is expected of them. Other important factors include regular feedback meetings and a high level of daily communication through tools such as Slack and Zoom. A prosperous remote company also needs the willingness to function in different time zones and utilize a scheduling system to optimize the contact between team members.

Full name: Antonia Korcheva 

Digital marketing specialist

Enhancv

——————————————————

What is a characteristic of a cohesive team?

In our team we believe that there are a few characteristics to a cohesive team, the main once that we focus on especially through the pandemic have been:

a) Trust

b) Engagement 

c) Commitment and Accountability 

d) Results 

During this time we have tried to put an emphasis in how we work as a team and taking time to catch up with one another, and make sure everyone is well mentally as well as physically 

What factors effect team organisation?

New tasks being through at the team without any warning or priority and managing a team that you can not see is hard as you can not tell where someone is up to or if they need help with anything

What factors effect team communication?

As mentioned in question one we take time to catch up with one another so team communication is always strong, However having personal matters, i.e family problems, Uni and or Collage work load could effect the teams ability to communicate effectively 

Barbara Diakou

Autocraze

——————————————————

What is a characteristic of a cohesive team? 

Everything gets done on time and you don’t ever hear anyone complaining or making excuses.  If there is any dissention you will hear complaints and excuses about everything, even the most trivial things involving the team.  

What factors effect team organization?

How well the leader establishes everything from the get go.  If you dont have a clear leader who lays everything out in a concise organized well thought out manner you wont have very good organization and the end result will need more work.

What factors effect team communication?

Everyone knowing their place and a good leader who speaks with and receives authority from his team.  If the team doesn’t respect the leader it will be difficult to have good communication.  On the other hand if the leader is respected and treats his people with respect the communication will flow back and forth with ease and things will get done on time, under budget, and with precision.

Benjamin K. Walker

Founder & CEO

Transcription Outsourcing, LLC

——————————————————

A cohesive team is made up of individual self-starters who don’t burden their teammates, while also helping others in need for the good of all. For example, on a normal day each individual is proficient in their own work and there are no anchors slowing the machine down. However, when someone is tripped up, another employee has their back to show them how to fix it and give sound advice. This dynamic is hard to find, but when you have it, an organization will produce special results. 

Management has far more influence over remote team management than they think. By casting a clear vision, delegating responsibilities correctly, and offering strong incentives, you’ll have your employees full attention and commitment. Its when one of these is off base, and people feel underpaid, for example, that you run into trouble.

For effective communication, there needs to be inviting spaces for discussions. For example, create a Slack channel for work conversations and create one for joking around with memes and inside jokes. This goofing around channel allows people to express themselves, without having it overtake work conversations. And when work is fun, people are more productive. Also, once a month, offer to have a one-on-one with anyone who wants to discuss opportunities to improve the company. You’ll not only make your team feel heard and valued, youll learn amazing insights you can implement to improve the organization.

Brian Robben

CEO & Founder

Robben Media

——————————————————

What is a characteristic of a cohesive team?

A shared vision

Open and honest communication

Team identity

Mutual Accountability

What factors effect team organization?

Getting homogeneous – Homogeneity is the degree to that which individuals are identical to one another and, or distinct.

Role Identity – Role identification is the degree to which participants are able to assume multiple functions in the team structure, thus trying to diversify resources and developing specialists on the subject matter.

Stability – Teams with reduced attrition rates report greater levels of community unity, improved modes of collaboration and a more efficient identification in positions.

Team Size – The more members there are of a team the more resources available to achieve a target.

What factors effect team communication?

Clear direction to what the main goal is.

Good teams encourage adequate risk-taking and change-experimentation.

When the team is formed, tasks will differ periodically, however, realize the skill sets and thought types on the team are required.

Teams take accountability for themselves as people and as a group. They are also not blaming each other for team errors and failures.

Carolyn Cairns

Creation BC

——————————————————

What is a characteristic of a cohesive team?

A cohesive team is one that works well together and truly likes and respects each other. When a team is strong, they are more likely to go the extra mile and also more likely to support each other when there is a problem or when one member of the team needs a little extra support. You can spot a strong team by the high level of rapport and the solid results that they produce. 

What factors effect team organization?

The main factor that influences team organization is the tone set by leadership. There has to be just the right balance of flexibility and driving results, particularly when dealing with a remote workforce and a morphing economy. It can be a tough balancing act, but it can be achieved by setting clear parameters and establishing strong communication while developing relationships with each team member. In other words, dont be a micromanager but dont be too checked out either, and always put the needs of your team members above your own- lead with your heart and mind. 

What factors effect team communication?

There are many factors that can influence team communication but among the greatest are the ability to identify individual communication styles, needs and motivations, and to match your messaging accordingly. By getting to know individuals and understanding what matters to them, you will find a way to better motivate your team and earn their loyalty and respect which will lead to stronger results and increased employee retention.

Charlene Walters, MBA, PhD

Author The Startup Within and Own Your Other

Entrepreneurship & Branding Mentor

——————————————————

No matter how good each of the members of your team is, success wont be achieved if each of the members of your team is not working well with each other. This is where team management comes in.

What is a characteristic of a cohesive team?

In my opinion, for a team to be considered a cohesive team, there should be trust, open communication, and mutual accountability within the team.

What factors affect team organization?

I think that the main factor that affects a teams organization is communication. If there is no open communication with your team, team organization would be impossible to achieve.

What factors affect team communication?

For me, the factors that affect a teams communication are the members ability and willingness to listen to others ideas and the members biases. Every members ideas should be heard. And, your personal biases should be set aside so you can work well with your teammates.

Chris S. Rojas

President

Gallery Company, Inc.

——————————————————

Team cohesion happens when a team remains united while working to achieve a common goal.

Being a cohesive team means that not only are team goals met but everyone feels like they have contributed to the overall success of the team. Individuals on a cohesive team tend to focus more on the entire group rather than their individual selves and are more motivated to work towards the team goal. Cohesiveness among other factors affects team organization and the extent of cohesiveness depends upon many factors, including the compatibility of individual goals with group goals.

The more the members are attached to each other and the more the group goals align with their individual goals, the greater the groups cohesiveness.

A team is as good as the individuals who form the team. The team would become effective if the individuals are dedicated and consciously aware of their roles and their responsibilities towards accomplishing their group and organizational objectives.

It is necessary and important that all members must share the enthusiasm for team activities and accomplishments. There are many other different factors that affect organizational structure, as a manager you have to prioritize the ones that are most relevant to your situation when planning or reexamining your team structure.

Indicators of effective team communication include mellow conversation tones, willingness to consider all opinions, desire to enhance communication frequency, effective conflict resolution, and efficient decision-making processes.

Manny Hernandez

Founder/CEO

OMNI, INC

——————————————————

Having employees keep up to date with what is happening across the entire company is a sign of a cohesive – or incongruous – team.

If all the remote employees have a knowledge of what’s happening with other employees and where the company is headed, then you know that communication methods are working and everyone is on the same page. If the leadership team is on one page, and employees are left in the dark about what is happening, then there has been a communication breakdown.

Communication – and having everyone up-to-date with what’s happening – will improve team organization and is the #1 quality behind a cohesive team.

Brandi Andrews

Founder & CEO

National Air Warehouse

——————————————————

What is a characteristic of a cohesive team?

Members of cohesive team focus prioritize the team’s goal above any individual’s personal goal. Being part of the team result makes everyone feel rewarded and motivated.

In a cohesive team, people have shared vision, and each member focuses on the process, not the individual. They create accountability among the team members and fully commit to decisions among them. To build a cohesive team is is crucial to have trust between team members.

Honest and open communication is necessary for creating an environment of trust, empathy, and encouragement among team members.

When people trust each other, they respect everyone and assume good motives.

What factors affect the team organization?

Trust and homogeneity are essential factors in team organization. Highly diverse teams are sometimes more creative or resourceful. However, they create boundaries and barriers to belonging when team members have very different backgrounds and interests.

As a result, diversity can limit the degree of effective communication necessary to create synergy. Synergetic teams deliver better results in a collective performance than the sum of individual achievements.

What factors affect team communication?

One of the most vital factors in team communication is empathy. Empathy allows people to understand what others are saying without judging or inserting their own beliefs.

It creates compassion and makes people comfortable connecting through kindness. When conflicts arise, empathic and compassionate communication encourages team members to focus on solutions rather than blame games. So that they can find the best way out for everyone.

Emphatic leaders who are active listeners and ask for regular and honest feedback and thoughts from the team can set the right example for effective communication.

David Morneau

Co-founder

inBeat Agency

——————————————————

What is a characteristic of a cohesive team?

A cohesive team supports each through challenging assignments as well as easy ones. When a team member falters, the other team members should unify behind them to encourage them to keep trying.

What factors effect team organization?

There are two methods/approaches to team organization. There is the organic development that happens naturally, more likely to be found in small teams.

And there are structure approaches that are more familiar to larger units that necessitates clear goal differentiation to be optimally productive.

What factors effect team communication?

Team communication depends on the methods as well as the personalities of team members. The easy of communication can allow people who prefer written communication, for example, to thrive in their preferred communication method.

Didier Bizimungu

Digital Marketing Director

Webtivity Marketing & Design

——————————————————

A cohesive team is one that works as one unit where the whole is greater than the sum of its parts. Everyone knows and fulfils their set roles and ideally, is able to pick up the slack and use their skills to assist in other areas too as needed.

Once established, such teams tend to work largely autonomously and one of the defining and uniting factors of them is that their leadership tends to be fairly hands-off, or not needed to provide a lot of specific direction and correction, and reaching this stage of operations takes time.

Team organization depends firstly on every member of the team playing their part and being committed to doing their fair share. This requires strong leadership to manage and monitor, and ensure that everything continues to run smoothly and that all of the teams needs are covered, everyone knows what’s happening, and deadlines are met.

Team communication comes down to a variety of factors, including the logistical issues of connecting people remotely and also the face-to-face interpretation of discussions, body language, and general interactions.

Teams are fluid and sentient too, and members will tend to emulate or unconsciously pick up the communication styles and preferences of their leaders or more dominant/prominent team members, which can affect how well the communication channels and approaches in use serve the endeavor as a whole.

Polly Kay

Senior Marketing Manager

English Blinds

——————————————————

A cohesive team is always on the same page. There are no lapses in communication, and rarely do you see misunderstandings. Everyone knows what they’re doing and they’re all working towards a common goal. A very clear business ethos is needed for this, and a strong company culture.

Team organization is impacted by a lot of different things, but generally, if the manager or team leader does not have the right skills, team organization may be less than ideal. The leader must know how to appoint tasks and to whom, how to set manageable deadlines, and organize in an effective way.

All members have to be team players. If you’re a solitary worker, that can interfere with the team dynamic. For communication, openness is key. Again, team players are important. Clarity of the message is critical here, because it enables quality communication.

Closed-mindedness, solitary workers, and people who don’t tend to share can create obstacles for effective team communication. 

Sean Nguyen

Director

Internet Advisor

——————————————————

What is a characteristic of a cohesive team?

Cohesive teams work in a coordinated and collaborative way to accomplish their shared mission. Their cohesion allows for frequent and open communication, and for collaboration that doesnt get undermined by competition. Although team members may have some healthy competition, it isnt toxic or mean-spirited. This is possible because even within the team, everyone understands that the competitive quality is not a zero sum game. 

Both of us can win. When teams are cohesive the best evidence of it is a high degree of collegiality, and a great deal of trust and transparency. That transparency extends to shared failures, setbacks and challenges. People neednt fear that they are being played, lied to or otherwise manipulated. Everyone is working toward the same overall goals. Everyone believes that they each contribute value to the team. 

This generates a high degree of generosity with resources, time, input and labor.

What factors effect team organization?

The success of the team and its organization depends on clear lines of communication, clear understanding by everyone of why they are doing what they’re doing, and how that related to the overall goals. The more shared knowledge and understanding about the rationale for how things are being done, the more effective the team will be.  Team-members in any size organization have greater ownership and stake in their individual roles when they have a deep understanding of how they and their functional responsibility figure into the strategy of the mission. Employees who are told simply to do their jobs and are not given a chance to understand why their job is important, do not ever develop real ownership over their role. Their work suffers as does their morale.

What factors effect team organization?What factors effect team communication?

Many of those Ive already mentioned. Perhaps the most important is psychological safety. The degree of cohesion is likely to be closely correlated to the amount of safety people feel within the team. When an environment is psychologically safe, people feel free to disagree, to voice their real opinions and to have fruitful arguments –as well as simply to be themselves. But, if people don’t believe that the group is trustworthy –that they will be punished some how for not going along, or that people will gossip or sideline their progress in the organization — they will not share what they think. 

That lack of psychological safety can lead to a very quiet team in which only a few peoples voices are hear. That costs the team productivity, innovation and cohesion. 

Amie Devero

Managing Director

Beyond Better

——————————————————

What is a characteristic of a cohesive team?

A cohesive team is one that works towards a common goal and has members who are able to put their personal issues aside in order to achieve it. Achieving this takes alignment and a clear understanding of each team members role and responsibilities. This doesn’t mean that team members need to do everything together, but it does mean that each member needs to develop an understanding of how all of the roles fit into the bigger picture.

What factors effect team organization?

When team members are too focused on their individual roles, and lose sight of the big picture, it can negatively affect organization. Id also argue that managers have a key role to play in the long-term planning and strategizing that keeps teams aligned and organized.

What factors effect team communication?

When it comes to communication, there can be issues around technology as well as practice. The technology piece is especially important in the current remote work reality many teams find themselves in. Without the right software its increasingly difficult to keep up efficient team communication. The practice piece is related to the communication practices that a team has. For example, team meetings, one on one check-in meetings, weekly email roundups, etc. A team cant have efficient communication if theres a problem with either of these two areas. 

Nikola Baldikov

Digital Marketing Manager

Brosix

——————————————————

We believe that trust and communication are the biggest factors when it comes to having a good team. To put this into one sentence, you want to be able to openly talk to each other. If you lose trust, chances are your communications will be affected. If you don’t have good communication, your project results will fall short on quality. We at Broadband Search all work very well together and have the trust needed to successfully get through each remote project we do. We communicate to each other effectively and let the other team members know if we are struggling to get one part of the project done.

They can then step in and assist where necessary and the team can continue to move forward and keep up a good pace. If you want to build a strong team like this, you need to be positive and helpful. Communicate with your team and let them know that if anyone is struggling, other team members can step in.

Not only will this build the trust you need, but it will strengthen the relationship between all of your team members and improve your results. 

Carla Diaz

Cofounder

Broadband Search

——————————————————

What is a characteristic of a cohesive team?

A cohesive team will be able to work their way through problems and show resilience when times get tough. The team members will have shared values and commitment to the achievement of goals. There will be a sense of trust and willingness to explore any areas of disagreement; with a view to finding the truth and making the best decisions.  Every team member will accept accountability and there won’t be any finger pointing.

What factors effect team organization?

There should be effective leadership if a cohesive team is to be developed and maintained. Management should ensure that the environment is entirely suitable for team work; with support for the contributions of each team member. The group leader should have a high level of understanding, patience, and respect. They will play a key role in supporting team members for the achievement of set goals.

The size of the group should be limited depending on the types of problems being dealt with. A group size of between seven and twelve members is generally recommended for complex problem-solving. However, there’ll be a better chance of coming to shared agreement in a smaller team.

What factors effect team communication?

Team members will ideally have some shared characteristics and be committed to the achievement of common goals. There should also be a common understanding of interpersonal communication factors including the importance of listening, culture, and conflict resolution. It will be important for the team members to have mutual respect; paying close attention and being open to any contributions that are made. The value of cultural diversity should be recognised and there should be a commitment to working through areas of disagreement.

Melissa Cadwallader

HR leader

ZenBusiness

——————————————————

For me, a characteristic of a cohesive team is communication and trust. Team members need to feel comfortable enough with each other to express when they don’t agree with something and feel confident enough to propose ideas that are outside the box.

When team members trust one another, they are not afraid to engage in contradicting beliefs amongst each other. I find that these conversations often reveal the best results because individuals feel safe to speak up about their ideas, concerns, and questions. 

Sarah Franklin

Co-Founder

Blue Tree AI

——————————————————

We have 6 core team members (all virtual). The main characteristic of a cohesive team is trust. Leadership must trust that the team will own the outcomes of their roles within the company to achieve the goals. Organization is based on the leader casting a vision.

Leadership must cast the vision of where the team and business are going. Led by an operations director, the team should establish the projects and tasks to achieve the vision laid out by leadership. Communication is complex, and can be affected by multiple factors including personality/work style and types of communication. Our team uses bookend communication so we cover all the bases and have systemic opportunities to communicate in different ways.

We use an in person (Zoom) meeting every Monday, project management software for written daily communication and a Friday wrap up email to review everything that happened that week.

Trivinia Barber

Founder and CEO

Priority VA

——————————————————

The most important thing to remember regardless of whether your team is online or in-person is the culture. It is not about the location of your office, but how you are building your culture. Many companies who have been forced online, have struggled with effective team organization. When they get to a meeting, employees are jumbled and confused. The best strategy that we have ever implemented, above anything else, is to have a skilled facilitator.

A skilled facilitator can allow people to express their concerns but not muddle on the issue for hours. Finding this person can be very challenging, but it can turn 2-hour meetings with little growth to 30-minute meetings overflowing with productivity. If you sit in on a meeting and find that nothing is getting accomplished, find a facilitator that will create a concise agenda, include everyone, and achieve goals. The next thing to always remember is that many people will not reach out unless you do. It is your job as a leader to make sure that everyone is reaching out to each other and effectively communicating.

This can be as simple as a weekly newsletter from you covering progress and the tasks for the week. Whatever that looks like for your company, you need to do it. The more you communicate, the more cohesive and content your team will be

Mick McKeown

Founder

Pennovia

——————————————————

A cohesive remote team has complete trust with one another. Trust that each individual knows what’s expected of them. Trust that everyone can communicate well. Trust that all team members are working towards the same goal.

What factors affect team organization?

Unclear roles and expectations. A team should have a well-defined hierarchy so members will know what their roles are and how they fit within the overall system. Expectations should always be set so that people will know what they need to do. This will help them focus more on their tasks.

What factors affect team communication?

In virtual teams, the main barrier when it comes to communication is cultural differences. If your team is composed of several people from different places with different backgrounds, it’s hard to find a common ground.

Catherine van Vonno

President and CEO

——————————————————

We are an entirely remote team, and one that is based all over the world. We have 7 employees from 4 continents.

What is a characteristic of a cohesive team?

Remote team dynamics are completely different from an in person team. You can’t be constantly walking over to their desk and saying, hey look at this. Instead, there has to be an emphasis on individual work ability, even within a team.

But, communication still has to be there. Finding the proper tool (whether its Slack or MS Teams, etc) is vital. Remote teams have to understand text based chatting, and can communicate properly through it. This can cut down on meetings.

What factors effect team organization?

The mindset of workers.

When working remotely, workers have to have a different mindset than when working in the office. There can be no rigidity in remote work, especially when you introduce different time zones. It must be understood that things come up in the home that might take precedence. Workers also have to gain some independence and agency.

Especially when you introduce different time zones, flexibility is important. You can’t always hear back instantly on feedback, so learn to move on to a different task while waiting that feedback. You can’t depend on meetings all the time to organize, because it is a pain to set a common time. Instead, focusing on one meeting a week, and then chat communication for the rest of the week.

The right tools are also important, having planners like MS Planner or Trello to help show tasks and who’s working on what is vital.

What factors effect team communication?

The tools.

Having the right tools is vital to communication. Just because you’re not sitting next to someone doesn’t mean the communication has to deteriorate. The need for strong chat based tools is huge. In the remote world, chat is everything, and it does work. It, in fact, creates a fairer communication environment compared to in-office, as more introverted people can feel more confident when typing than speaking, and that chat stays there for everyone to read, it cannot be drowned out.

Frederick Coleman

VP Marketing

Blockonomics

——————————————————

Remote Team Management: Hi Gerard Blokdyk, I’m a head of communications, responsible for overall Linguzu.com Web presence, authors and updates website content, monitors and analyzes Web traffic statistics, and works with Web Developers on UI and UX enhancements. Here are the answers to your question :

What is a characteristic of a cohesive team?

members of truly cohesive teams behave:

They trust one another.

They engage in unfiltered conflict around ideas.

They commit to decisions and plans of action.

They hold one another accountable for delivering against those plans.

They focus on achieving collective results.

What factors effect team organization?

Team size matters : If you don’t manage to strike the balance properly with regards to the size of your team you might end up with a lot of organizational problems, team size depends mostly on what is the team trying to accomplish.

Workplace environment : The environmental conditions at the workplace are important factors which has an influence on the employees’ morale and job satisfaction and hence their performance.

Technology on work : Technology in the workplace has helped workers become more efficient than ever before. What used to take hours now can take minutes. The way we work, how long we work, from where we work and the efficiency of our work has been greatly influenced by technology

What factors effect team communication?

Culture : Prejudices created by culture cause barriers to effective team communication. For instance, a man from a culture that views women as inferior to men might have trouble working as equals with women. Cultural stereotypes can hinder the team’s integration and willingness to communicate openly, not to mention potential language misinterpretations and miscommunications.

Small misunderstandings snowballing into drama : we may experience or the length of time we may feel hurt by a miscommunication, we must seek to understand and gain clarity before forming judgment or becoming defensive.

Too often we don’t listen to understand, we listen to reply : When we listen with genuine curiosity, we don’t listen with the intent to reply, we listen for what’s truly behind the words. When you hear only what you want to hear, you’re not really listening, listen to what you don’t want to hear too.

Emelie Marty

Head of communications

Linguzu

——————————————————

What can be better than working from home, this the first thing that comes to our mind. It seems like the ultimate luxury that no one would pass on. But most of the professional tends to overlook one crucial element that matters the most, team management.

The basis of a cohesive team is very much dependent on its communication. Almost 80% of Trellos employees, a productivity app, work remotely at least part-time, and over-communicating is placed in order to ensure that the tone and messaging are being conveyed in a correct way along with added context. Many successful remote managers establish a daily call with their remote employees.

Evaluation and goals should be crystal clear as digitally communicating with employees can be tough. So it is important to discuss daily progress and check-ins on regular breaks. Instead of video conferencing and exchanging emails, one should regularly communicate through mobile phone calls as it makes ones mind-set clearer and eases the pressure off the team.

Jennifer  Willy

Editor 

Etia.Com

——————————————————

At our company, we define a cohesive team as a group of individuals working together and focused on achieving the common goal. There is an element of trust between team members and everyone is held accountable and expected to do their share in order to meet predetermined objectives.

Coincidentally, cohesiveness is one of the factors that have an effect on team organization. Others are group size and the norms which it exists in, synergy, and leadership.

Finally, an efficient team dynamic would be hard to achieve without good, solid communication. For that to take into effect, there should be trust, active listening, and conflict resolution.

Allan Borch

Founder

Dotcom Dollar

——————————————————

What is a characteristic of a cohesive team?

1. Appreciate each others skills and accomplishments 

Interpersonal empathy builds trust and confidence among the team members. Team members must be aware of each others skills and personalities. Thus, this will lead to better understanding and trust. Once the two exist within a team, cohesiveness is achieved which in turn increases performance.

2. Manage Emotional Concerns of the team members 

It is important to build an environment in the team to express the anger, tension, and frustration that arise within a team . As disappointment leads to demotivation and lack of performance. 

3.Shared Vision & Mutual Accountability 

Creating a shared vision is the driving force behind every great team. When everyone feels mutual accountability, they dont fear to make mistakes, because they know a supportive team will back them from top to the bottom.

4.Build an EEE Approach 

Communicating openly and honestly takes a collaborative effort. Building the EEE Approach brings the team closer and helps to achieve goals faster. Es stands for empowerment, encouragement, and empathy. 

What factors effect the team organization?

1.Group size:

Smaller the groups lesser will be the complexity of the problems they will face. Moreover, smaller groups are more effective than larger ones. According to research by Cummings, Huber, and Arendt, complex problems require high-quality decisions, that involves 7-10 members under a formal and expert leader. While, when consensus in a conflict situation is important, use three to five members without a formal leader.

2. Group rules and guidelines 

Group norms are the informal guidelines of behavior and a code of conduct that provides some order to group activities and operations. Team members are required to adhere  guidelines. These norms are related to attendance, performance, interpersonal interaction, dress code, and so on. Compliance with group norms is appreciated in the form of reward while non-compliance must be addressed appropriately.  

3. Quality of Leadership:

Leaders play a very important role in determining the teams success. Whether its a formal or informal group, the quality of leadership must be highly influential. Leaders must be knowledgeable enough to give proper support and guidance to the team members. 

4.Trust and Cohesiveness 

Cohesiveness refers to the degree of interpersonal empathy and attraction among members of the group. A high degree of cohesion is highly motivated in achieving group goals. Trust, Loyalty, and Motivation lead to Cohesive Team Building.  

5.Communication 

The team that communicates reaches desired goals. Encouraging open communication, develops a positive attitude, and trust among the team members. It leads to mutual understanding and responsibility towards goals. Moreover, it is easy to resolve conflicts when teams are interacting openly with each other. 

What factors effect team communication?

Effective team communication is a must for high productivity. According to the University of Northern Iowa, poor team communication is a primary reason for a failed career. While effective communication relies on understanding interpersonal communication. Factors affecting communication includes 

1. Active Listening 

Effective communication is one that involves sharing and listening to ideas. Using listening strategies, such as active and reflective listening where active listening involves using nonverbal communication while reflective listening requires rephrasing builds trust among the team members. 

2. Cultural Barriers 

Overcoming cultural barriers involves learning about different cultures. According to Ohio State University,  talking about cultural diversity can increase knowledge and deflate stereotypes

Hima Pujara 

Digital Marketing Executive 

YourTeamInIndia 

——————————————————

What is a characteristic of a cohesive team?

Utilizes Individual Strengths

A good team brings together people with diverse abilities and strengths to work together, and to build a truly cohesive team, these diverse strengths need to be utilized in optimal manner. Identify the strengths of each team member and carefully delegate different tasks to different people based on these skills and strengths. Doing so not only ensures the best execution for each task but also holds each member accountable for their share of the responsibility thus resulting in maximum cohesion.

What factors effect team organization?

The most important factor that dictates team organization is hiring based on intelligence and not skills. Skills can always be taught, but not smartness. If the minds you hire are passionate, smart, and full of ideas, they will quickly align to your goals and produce results. Another crucial factor is empowering your team members to make decisions. They shouldn’t have to seek the management’s permission for every decision. Giving them the power automatically instils the responsibility. Lastly, focus on solutions and not numbers. Give your team a problem to solve and not a statistic to chase, and the team will organize itself to the best outcomes.

What factors effect team communication?

When it comes to effective communication within the team, the first and most important factor I like to begin with is showing appreciation. When team members are acknowledged and appreciated for their work, they become open to receiving suggestions and constructive criticism too. Establish a two-way feedback system so that leaders can not only give but also receive feedback, thus not only improving everyones work but also building trust and healthy communication. Most importantly, take out the time to have adequate one-on-one interactions with your team to make everyone feel included and cared for.

Hiral Atha

CEO

Moveo Apps

——————————————————

Managing a remote time tends to be harder than the normal one because the people you are managing are miles away and there could always be a reason for the delay in messages. So rules and deadlines should be properly met in order to say that a remote team is working effectively. 

What is a characteristic of a cohesive team?

Based on my experience, a cohesive team focuses more on the process to achieve a specific result rather than the people they are working with. This means, they respect every person in the team and they value their opinions and situations. And the most important thing is, each member of this team commit wholeheartedly in each project and trust one another very well. 

What factors affect team organization?

1.Communication.

If a team doesn’t have enough and strong communication, they usually tend to be less effective and efficient which also means not able to produce positive results. 

2.Role identity.

If anyone in the team is not well aware of the significance of his existence, the team will most likely fail because one of them is not in his/her best form. 

What factors affect team communication?

1.Purpose.

Before a team can work together harmoniously, they should first completely know the reason why they are working together and what they need to do. By knowing that, they will know the weight of their responsibilities and possible consequences. 

2.Members.

Just as I have mentioned above, it is normal to have a conflict between the team due to their characteristics as individuals. But, dont worry because every fight, if handled right, brings a lesson to everyone in the team.

John Howard 

CEO

COUPON LAWN

——————————————————

What is a characteristic of a cohesive team?

The biggest characteristic of a cohesive team is the trust each member has with one another. With that in place, the bond between one another will not be breakable that easily. 

What factors affect team organization?

Compensation obstacles play a factor in team organization. Because each member thinks that they will be compensated for their efforts, how they approach and take action is affected. In the long run, that plays a role in team organization. 

What factors effect team communication?

Conflict resolution. There will be moments when people will be in conflict with one another. That conflict can actually benefit team communication if you properly confront the problems respectfully. 

Jack Wang

CEO

Amazing Beauty Hair

——————————————————

Being affected by the COVID-19 pandemic, we are forced to adapt to working remotely to continue our operations as a law firm. Being the CEO, I learned a lot from this pandemic, especially how to handle teams remotely. It was challenging indeed, having my employees work remotely and managing them. However, it was a great learning experience and it taught me and my employees a lot of things that will help with the success of my company. 

That being said, here are my answers to your questions:

1. What is the characteristic of a cohesive team?

A cohesive team performs as one and always have that we-ness within the team. The team should have that higher sense of teamwork that is ready to contribute any time for the success of a project or accomplish certain goals. Being a cohesive team results in an efficient workforce which can finish a certain goal in a shorter period of time. 

2. What factors affect a team organization?

As for me, everyones interpersonal skills greatly affect the organization of the team. It is important that the members of the team can relate and have great communication with each and every one. It is said that communication is the key to an effective and efficient workforce and I believe it.

3. What factors affect team communication?

– Team history. It can affect team communication because If the members have a great history of having a cohesive team, then it will lead to the development of good communication within each other. 

– Ability to listen to each other. As I have said, communication is very important. You should be able to effectively listen to your colleagues to develop good communication with them.

Jacob J. Sapochnick

Founder @ Law Offices of Jacob J. Sapochnick

——————————————————

What is a characteristic of a cohesive team?

I’m a big fan of self-reliance and self-motivation. So for me, a cohesive team is one where everyone is working independently on the same project. For example, we recently started filming a series of video guides to better help onboard our clients. Our copywriter interviewed our head of sales to write the scripts for these videos at the same time that we contracted out filming to an outside crew. And then our blog editor made some last minute changes and corrections to the scripts before they were produced. We’ve had the same core of people working together for so long that a lot of what happens here comes about with minimal levels of communication. We intuit what we each need to do, and its a beautiful, seamless thing to behold.  

What factors effect team organization?

I think checking in with each other and holding regular meetings can be a good way to ensure that everyone is on the same page. I usually talk to the core of my team on a rotating, weekly-to-monthly basis. Just knowing what everyone is working on and making sure any pressing questions are answered is enough. And for our team, knowing that they can communicate either to me or to each other through tools such as Slack makes a big difference.

What factors effect team communication?

The one downside of remote work is that were not all in the same place. Time zone differences and scheduling differences (some of us are parents and have families to raise) are a factor. Thats why its so important to designate meetings for catching up with each other. Holding myself and my team accountable to communicating on a regular basis is what keeps us all in a groove. 

Jake Rheude

VP of Marketing

Red Stag Fulfillment

——————————————————

What is a characteristic of a cohesive team?

A cohesive team is one that can manage success and conflict to achieve results. Cohesive teams are built on mutual trust, open honest two way communication, and respect.

What factors effect team organization?

Its important to organize your team with as few layers as possible so that you remain nimble, and can easily respond to change. Too much hierarchy and required approvals tend to slow down progress and prevent your team from moving forward with strength and agility.

What factors effect team communication?

Its important to communicate often as a team. Both sharing transparently and listening with a goal of hearing. This creates an environment of trust and shared knowledge. The more you share skills, talent and perspective, the better your team can develop, respond to change and innovate.

Anne Corley Baum

Lehigh Valley Executive and Vice President for Capital BlueCross and the author of the Small Mistakes, Big Consequences Develop Your Soft Skills to Help You Succeed and the upcoming Small Mistakes Big Consequences for Interviews

——————————————————

What is a characteristic of cohesive team?

As we know, the word ?team? is used rather loosely. REAL teams exhibit three characteristics

1. They desire a more effective working relationship and put effort into achieving it.

2. They agree to not harm each other (i.e., backstabbing, hoarding information, etc.)

3. They agree on the end goal.

What factors effect team organization?

This question goes to the heart of the work I do. Diversity in communication and work styles is so critical for team success, yet too many times communication styles clash and productivity goes down. Recognizing the types of people on the team and having them learn how to effectively communicate with each other can really elevate a team’s performance. The key word there is effectively. We tend to always communicate in our go to style; the reality is that is only going to be effective 25% of the time. On the other hand, organizing a team based on everybody getting along is a recipe for disaster too, if the needed diversity in workstyles isn’t there. Organizing a team around skills, capabilities and styles is the best approach.

What factors effect team communication?

As mentioned above, understanding or not understanding the communication styles of the people on the team is the difference between high levels of team accomplishment and a team mired in disagreement and frustration. There are four main styles of communicators: one is aggressive, one is dismissive, one is overly friendly and another is reluctant. If team mates don’t understand how to communicate with their colleagues, based on their colleagues? styles, too much time, energy and productivity is wasted. Improving communication begins with gaining insight into every person on the team, then a willingness to bring a level of situational leadership to every conversation in order to adapt and flow with what is needed in the moment.

Janice Holly Booth

Founder & CEO

The Teambuilding KIT

——————————————————

What is a characteristic of a cohesive team?

A cohesive team will effectively run themselves with minimum intervention from management. A team working together will communicate with each other to solve problems and create work product over and above expectations.

What factors effect team organization?

Lack of communication can hinder team organization. Team morale can also suffer when members are isolated from each other for long periods of time.

Energy levels, drive and focus can also sometimes dip when teams are apart. I would suggest using video conferencing wherever possible. Being able to see your team and for them to see you can not only have a positive impact on group morale, it can also make a leader seem less dictatorial when everyone can see your body language, expressions etc. Instant message applications and social media group chats are also useful.

What factors effect team communication?

When working remotely people tend to organize and prioritize differently, meaning synergy can be difficult. Although teams may work the same core hours, some may take breaks and lunches at different times, change workflow patterns, complete tasks out of order etc. Address this by having a group meeting at least once a day to set agendas, discuss tasks and set KPIs.

Joe Wilson

Senior Career Advisor

MintResume

——————————————————

What is Team Cohesion?

Team cohesion is the strength and extent of interpersonal connection existing among the members of a group. It is this interpersonal bond that causes members to participate readily and remain motivated to accomplish the set goals. Cohesive teams have an attitude of we-ness..

What Is the Characteristics of a cohesive team?

The Five Dysfunctions of a Team by Patrick Lencioni, the Five Characteristics of a Cohesive Team is a model and development program that guides intact teams through a journey to improve in five areas that are key to productive team dynamics. To do this, we not only have to function in teams, but we have to create successful teams, which takes strategy, hard work, and these five characteristics.

1: Trust One Another

2: Engage in Conflict around Ideas

3: Commit to Decisions

4: Hold One Another Accountable

5: Focus on Achieving Collective Results

What factors affect team organization?

An effective team requires cohesion that is held together by several factors. In order to understand how to assemble an efficient team, you first need to know the factors affecting effective teamwork. When you know how to create a productive team environment, you can begin to expect positive results from your team. You should consider the following points: 

– Focus on Goals

– Remove Compensation Obstacles

– Communication is Key

– Encourage Positive Attitudes

– Deal with Conflict

What factors affect team communication?

Effective team communication is vital to a productive work environment. In fact, poor team communication is a primary reason for a failed career, according to the University of Northern Iowa. Effective group communication relies on understanding interpersonal communication basics and how they can improve or hinder messages. 

If you’ve ever been part of a team, you’ve experienced social communication. Whether it went well or not so well, learning the five main factors that affect group communication can help you be a more effective part of the team.

– Ability to Listen

– Nonverbal Communication

– Culture

– Conflict Resolution

Joseph

FireStick Hacks

——————————————————

I was fortunate enough to work for a company that scaled from 10 people to over 1000 in less than 3 years and a cohesive culture was the glue that kept everyone working toward the same goals and holding each other accountable.

The first strip of building a cohesive team begins with identifying the cultural values your company wants to create, and it stems from the top down. Using these culture when interviewing and picking your team is useful – creating question around their work ethic, ego, teamwork, enjoyability, etc play a crucial role in building a cohesive team that shares similar values.

You should also conduct DISC assessments during the first period of hiring so you can place people into the right teams and with the right mentors to allow them to thrive. A company that truly wants cohesiveness and a good culture need to establish core values, rewards employees for exemplifying those values – and perhaps the most important thing for the first 200 hires at least, is to hire by referral. Most good employees know other good people which minimizes the risk of an underperformer, non-cultural fit, and will have lower attrition rates. Other ideas are having an open work environment to encourage collaboration, cohesiveness, and team communication.

That said, technology also plays a role such as having a team communication and engagement app like Slack or Blink which allow team members to respond in real-time, participate in polls, video conference if needed, and that integrates with the organizations current software stack like Salesforce, Microsoft Office 365, G0Suite, or whatever else. 

Having regular town halls and updates run by the CEO builds morale, allows the employees to interact with the CEO, and most of all provides the entire company a consistent direction or set of goals to work towards each quarter.

Dr. Julio Viskovich (DBA)

University Instructor

——————————————————

As a founder and CEO, I am very proud to say that I will not be able to achieve my success without the help of my team. I believe that teamwork is the key to every victory, so I see to it that I make my employees welfare my number one priority no matter what the situation is.

What is the characteristic of a cohesive team?

A cohesive team consists of individuals that trust and inspire each other. Teamwork is visible and everyone is highly motivated to help each other achieve their goals. Having a strong bond makes things easier and makes the operation as efficient as possible. It is very important in an organization because its success depends on them. 

What factors affect a team organization?

Cultural Diversity and Past Experiences can greatly affect a team organization. Coming from different backgrounds, there will be a lot of opinions and suggestions that everyone will not understand that can lead to a chaotic team. There should always be an end goal and everyone should have a clear understanding of how to achieve it by working harmoniously. 

What factors affect team communication?

Working remotely can cause a lot of miscommunications because there is a lack of physical contact that can make things a lot easier to talk through. Without a concrete plan on how you can communicate with your remote team can be the worst part because everything will depend on it. You have to be prepared for communication software and tools that everyone can use while working distantly. And also, make sure that unresolved conflicts will be cleared up before this set up to avoid mishaps in the future.

Kas Andz

Founder

Kas Andz Marketing Group

——————————————————

I am the CEO of an online review publication with 100% remote workers. I am confident that I know the struggle, and how to deal with it.

Since a remote team is a group of people from different states, cultures, and different timezones, managing them can be difficult than you ever imagine. If you are managing a remote team, you might encounter challenges such as keeping projects on time, managing everyone involved in your team, and many more. The only key for a remote team to have great success is on the following tips below:

A remote team needs to be a cohesive team. There are some characteristics that need to be learned to become a cohesive team.

Trust Each Other. Members of a team should learn to support one another in every single way, through emotion, work, and more. They need to appreciate each others skills and where they are good. Communication is the thing that drives each other closer. In this way, you can build good relationships to make a project more successful.

Engage in Conflict Over Ideas. A team that has a trust towards each member is not afraid to engage in conflict. They are not afraid to say their ideas, disagreements, question, or give concerns on every idea laid on the table. This is important because it makes everyone share their ideas and not be afraid to be corrected.

Focus on achieving great results. A team that trusts each other and not afraid to engage in conflict usually finds better results in completing a project or task. They do not give in to temptations to place their egos ahead of them. Instead, they are willing to accept better suggestions and ways to complete a project and make it more appropriate.

The factors that affect a team organization are the following:

Focus on Goals. A team is driven by a common goal. In order to achieve it, a common goal should be understandable to avoid confusion. What makes a successful team is focusing on that goal, knowing the objectives of that goal, and support each other in completing them.

Clear Compensation Problems. Another thing that drives a team to success is compensation. It has a great role in completing a project and making sure that everyone does their part. You need to come up with a good compensation plan if you want to make a successful remote team.

Communication Status. This is essential when managing a remote team, this allows them to communicate with their coworkers and managers. This will also bring closer relationships to make a project more successful.

There are some factors that affect communication between team members. A problem with personal matters should be overlooked and be settled immediately to avoid issues and delays of completing a project. People usually choose their closest friend when working on a project, this is why communication has a big part for a cohesive team.

Keith Myers,

Managing Editor

TheHempire

——————————————————

Tips for improving video meetings:

– Not all meetings need to be live – at least  of video meetings should asynchronous (videos that can be watched anytime)

– The average mind wanders after 18 minutes – hour-long video calls should be a thing of the past

– The speaker should state whose turn it is to talk next and should have a time limit

– No disruptions – no one should be eating ( of video callers have eaten during)

– No switching screens to a presentation because it ruins the flow 

Prezi just launched the first video platform where you can live-add graphics into the primary screen next to your face while you film – demo video in the youtube link below.

How Async Meetings will Save time at Work:

– Cut down meeting time by sending the video presentation portion in advance: A significant portion of meetings is spent with someone presenting the jumping off point information – this should be sent as a video in advance of the meeting, both to save time and also to give participants time to digest the information

– Cut down the amount of meetings: Most meetings are status update-driven, which doesn’t require everyone being available at the same time

– The way to get on your overbooked boss’s schedule: If your boss schedule is booked or they are traveling with a fluid schedule, send them a video of your thoughts and let them decide if you need to talk.  Usually, they’ll be able to answer your question based on the one-way video

– Eliminate run-on brainstorms: The first brainstorm might require a synched meeting, but follow-up ideation sessions generally do not

Spencer Waldron

Prezi

Head of Remote Comms

——————————————————

Ive been People Manager UK for AnywhereWorks for 3 years now. As a company with over 1000 employees working remotely across three continents, Ive had significant experience in managing and supporting distributed teams. Id be delighted to offer some insights into this topic.

What is a characteristic of a cohesive team?

To become a truly cohesive unit, teams need to create a culture of sharing. We use a free cloud-based training platform called AdaptiveU. We use it as a centralized resource library for training new employees, but we also encourage everyone to upload their own resources. Using AdaptiveU, employees can upskill together and gain a better understanding of their colleagues aptitudes. 

Besides that, creating a culture of respect, where every colleague can contribute using their particular skills, is essential to cohesion. To that end, we offer employees the opportunity to attend and create their own internal workshops and training courses. Not only does it give people an opportunity to learn about how others work, but it also encourages skill-sharing, even between departments.

What factors affect team organization?

Organization is all about transparency. Employees need to be transparent about their capabilities and their current workload. When your shared workspace is entirely online (as ours is), that can be a challenge. But we’ve found that clear, concise objectives and regular check-ins go a long way to keeping everyone organized.

For instance, if you’re creating content for a new web page, you’ll have a deadline for when you want it to go live on your website. But if your designers are already in the middle of a time-intensive project, its unlikely they’ll have time to hit your deadline. Keeping everyone in the loop on time frames and workloads helps avoid these bottlenecks. To that end, we use the Status feature on the Anywhere.app to share what were working on. Crucially, you can tag others in status updates, ensuring everyone is aware of each others workload.

Above all, everyone in the team should be aware of the scope of their role, and their colleagues roles. When you understand exactly what is expected of you, the parameters of your own input are easier to define. That makes setting (and hitting) deadlines a whole lot easier.

What factors affect team communication?

Communication is determined as much by your workplace culture as it is access to the right technologies. As I said earlier, we encourage a sharing culture between everyone, and tools like the Anywhere..app can help grow this culture. 

We hold weekly group meetings. Everyone in the team joins and shares what they are working on that week. We also share any learning resources we’ve found that week. These resources can be on anything. Often, they cover topics related to current projects. But we’ve also had people share content on everything from the Bermuda Triangle to animal facts to the history of disco.

In the Anywhere.app, we have project-based group chats and social groups for people to chat about non-work topics, like cooking, films, sport and other hobbies. This is crucial to group cohesion, bringing people together across departments who might not otherwise interact.

Leigh Smith.

People Director UK

——————————————————

What is a characteristic of a cohesive team?

I’ve been working with a remote team for 10+ years. 

A cohesive team needs a common goal and a culture. One of the best things I did in the beginning was have them define what that culture is. The goal and where were heading is my job (as the leader). 

What factors effect team organization?

Each person needs to know what their role is and what the other team members do. As a team they all supplement each other and knowing who to turn to with what problem is key.

What factors effect team communication?  

Email and chat can be misread. Emotions don’t necessarily transfer well. Management needs to get on a call to go over the key issues or problems as they occur. I find that fixes most problems. 

Tom Libelt

smartbrand Marketing

——————————————————

What is a characteristic of a cohesive team?

A truly cohesive team takes accountability for the process as a priority. When this is achieved, separate team members can work remotely on a single task to completion, without unnecessary communication.

What factors effect team organization?

To me, this boils down to individual organizational skills. If most of the team is highly organized, and the team is given the right tools to be organized together, then you have a highly organized team. Communication tools like Slack, Google Hangouts or CRMs like Salesforce can really be the difference between a team of organized individuals and an organized team.

What factors effect team communication?

I lead with an emphasis on communication. Our team feels comfortable and confident to go to one another with questions and concerns. Its really important that any business (especially one working remotely) cultivates a culture of positivity, and not fear. Team members should never fear bringing up a bad idea. The team should support one another in positivity and growth, without harsh criticism.

Travis Peters

Forbes contributor & founder/CEO of EightPM

——————————————————

What is a characteristic of a cohesive team?

Trust is a very important characteristic starting from the leader to the team.. In order for a remote team to be effective, the leader has to have trust in their team members, meaning no room for micromanaging. It does not work and will not be productive for the overall team. It is also imperative that team members respect and trust each other. 

If there is trust instilled within the team and culture, the team will have no issues delivering on time and meeting goals. 

What factors effect team organization?

One factor that affects team organization is overcommunicating, there are ways to communicate things to the team without being exasperating. For example, instead of telling your team members can you work on this report it would be more effective to say can you work on this report that includes x,y,z and send it by end of day the approach is very important. 

Those who work remotely understand what they need to do and are self starters who know how they need to prioritize their daily tasks and work. 

What factors effect team communication?

Utilizing and limiting communication platforms instead of using too many tools. For example, our global remote team uses 2 platforms such as Slack and Zoom for communication. It makes it a lot easier and avoids any lost communication. It is essential that communication is kept as simple as possible to ensure everyone is aligned and on the same page. 

Kimberly Afonso

Founder

Kimberly Afonsos Global Digital Marketing Agency

——————————————————

Proper coordination is an essential thing for every team as it will increase the teams productivity and output quality. I personally believe that a properly coordinated team is not attainable without communication and the lack of communication can affect the teams performance.

What is the characteristic of a cohesive team?

A cohesive team should possess a sense of accountability and commit to a responsibility to the group as a whole instead of to oneself. Mutual accountability will boost your teams performance partnered with trust and shared vision. One persons mistake can be relieved immediately because of the teams undying support.

What factors affect the team organization?

Factors such as cohesiveness and the individuals themselves. The success of an organization is determined by how unified the team is into performing its mission and how each one of them carries their responsibilities to be an effective group. It is important that the team has shared goals and the willingness to make their organization a better place.

What factors affect team communication?

Factors such as the ability to listen and culture can affect the teams communication. The most important factor for effective communication is being open and to be able to actively listening to the groups suggestions.. Culture can be also a great factor in the teams communication because ones belief and ideology can affect how communication is established.

Martin Seeley

Chief Executive Officer

MattressNextDay

——————————————————

As a business owner, managing remote teams has somehow become challenging since I am used to the traditional way of managing my staff but with the right concepts in mind, it has become easier by the day. Here are my answers to your queries:

What is a characteristic of a cohesive team?

The characteristics of a cohesive team are to:

1.Trust and respect each other. 

2.Take part around ideas, thoughts, and concepts in unbiased confrontation.

3.Devote time in policy taking and action planning.

4.Hold each other responsible for delivering against such plans.

5.Depend on achieving mutual goals.

What factors effect team organization?

1.Cohesiveness – The first thing to remember is whether the leaders are compatible with each other. Once a team is highly cohesive, the dedication and eagerness of one person to aspire for greatness thrives.

2.Communication – Effective methods of coordination are essential in the creation of successful teams. To grasp the reach of a target and decide to a direction toward that objective, teams need to establish an efficient communication process.

3.Group thinking – In decision-making teams, group thinking is a propensity to ignore contrary views in order to maintain community unity.

What factors effect team communication?

Excellent team communication metrics usually involve: 

1.Gentle tones of discussion

2.Willingness to understand all viewpoints

3.Willingness to promote communication frequency

4.Efficient conflict management

5.Efficient decision-making processes

Matt Scott

Owner

Termite Survey

——————————————————

It may sound obvious, but one of the largest factors affecting team communication is frequency that they practice. I recommend organizing 1 on 1 chats between remote coworkers as a way to help build relationships, and also to do fun activities together like icebreakers, trivia or more structured games and activities. This time spent doing non-work communication will help support healthy and productive work communication as well.

Michael Alexis

CEO

TeamBuilding

——————————————————

In my experience as CEO, team organization is highly affected by coordination when it comes to project updates for remote work setup. Proper coordination is the key, however. We implement a process called time audit. It involves my staff writing down their intentions and views on how theyve spend their time in the office and then tracking how they actually work. We notice that theres a significant difference between what they intend to do and the real actions theyve taken. Time-tracking tools are not a guarantee that managers can still keep tabs on employees through the logs provided by a workplace app. Besides, the goal of managers is on the output and not on the clicks on the keyboard as what apps like Time Doctor provide. Even so, some apps take a screenshot of the work or a photo of the employee every 15 minutes. This encroaches on ones privacy.

We also use Trello because of its easy-to-use features where we can add tags, labels and categories. The drag-and-drop feature of cards make task management a lot easier. Furthermore, as the CEO and overall project manager in our firm, I take advantage of its progress charts, the Kanban board view and the Gantt charts. These all help me track developments a lot easier.

Michael Hamelburger

CEO

The Bottom Line Group

——————————————————

The we-ness characteristic of cohesive teams never let them work as a separate unit, which eventually keeps them motivated to reach their defined work goals.

Here at our organization, we work as teams using a team collaboration tool, the Troop Messenger to achieve greater team bonding. Business owners need to choose and give a good team communication software to let them always connect across different devices.

Md MohsinAnsari

Marketing Manager

Troop Messenger

——————————————————

We use video for almost all of our meetings, not just our ad hoc ones. When working remotely video enhances the communication and bridges gaps that develop during virtual teams. We utilize zoom for almost every meeting. Zoom not only allows for video but also recording of meetings. It is difficult to connect when you are not in the same workspace, however, adding a visual and audio component helps bridge this gap.

Create an environment that has an in office feel and that is conducive to working remotely. Seeing facial expressions and interacting one-on-one helps to create physiological perceptions for an in office experience. We do weekly team meeting in which all team members are actively participating in meetings. Our chat feature allows us to have a culture in which we are constantly in communication with team members. Conducting trainings on topics our employees want to grow and develop upon sets the tone for our company mission.

Set goals for your team members that can be quantified and obtainable. There are numerous project management softwares available at your finger tips. Using these softwares will allow your entire team access to be up to speed on each project regardless of when they are available to check in.

Be as clear as possible on expectations and deadlines on projects. Setting expectations in person can sometimes lead to misconceptions.

Remember that we all think differently, and bring different skill sets to the able. Use this to your advantage in the virtual field. Encourage your team to share what they know. The internet is seemingly infinite and cross communicating can logistically increase your teams knowledge base two-fold.

Nicole Gallicchio

Meteorologist – Author

COO – Virtual Assist USA

COO – TurningPoint HCM

——————————————————

What is a characteristic of a cohesive team?

A cohesive team is one who is all working toward the same goal – helping clients and potential clients. There isn’t one person who does more work than others.

What factors effect team organization?

Ensuring everyone knows the goals and works towards that. Accountability (checking in with everyone and keeping track of what is done so people aren’t going rogue)

Too many people saying how things should be done, working (unintentionally) at cross purposes.

Having too many people trying to accomplish one thing and wasting efforts.

What factors effect team communication?

Even though we have teams all over the world, we don’t have language barriers so that is good. However, sometimes it feels because of different work ethics/laws/cultures it is a little more difficult to get things done the way you want. So you say do x everyone says ok but then x is not done. When you have people working in different countries it seems a bit more difficult to discipline or get rid of them even if they arent meeting minimum requirements so you have to keep working with them and hoping they improve. 

More practically, when people are on different time zones (our worker in India is 13 hours ahead of those on the East Coast in the US) you are up when they arent and vice versa. Someone (or more than someone) has to work outside the normal 9-5 hours. And when something happens that might need immediate attention, its not always seen by the people who can fix it for quite a while.

Andres Mejer

Immigration Attorney

——————————————————

The best way to manage a remote team is by being an active, compassionate, and motivational leader. We are living in weird times, and things have not been easy for us all. It’s important to be a compassionate leader during this time and understand that your employees’ work schedules might look different from when we were once in office, and that should be okay as long as they are getting the work done that they need to.

Be motivational by having weekly team meetings and talking to your team about ways in which they can improve their processes currently. Be active by reaching out to your employees personally, having one-on-ones frequently, and keeping an open-door policy while at home. Make sure that you are on your instant messaging channel during the normal workday so that you can answer any questions your team might have.

Employees’ work and efforts are reflected by how active, compassionate, and motivating their leader is, so in order to have an effective virtual workplace, you must start at the top.

Steve Bourie

CEO

American Casino Guide Book

——————————————————

What is a characteristic of a cohesive team?

One characteristic of a cohesive team is the ability to function as a whole and manage themselves, without having to have someone continually guide them in their day-to-day work. In short, they are self-sufficient.

What factors affect team organization?

Communication and expectations are two of the biggest contributing factors to organization in my book. If the expectations of organization are not communicated to the team then there will be a loss of organization.

What factors affect team communication?

I think building rapport and trust between employees plays a huge factor in they communicate. If they are given the chance to bond more then they will have an easier time communicating with one another. It eases the anxiety some might have when reaching out to another team member when they might have a question or need some information.

Suzanne Pope

COO

Whiterock Locators

——————————————————

I started a global branding and marketing firm 19 years ago.  I am very concerned about the  spread of this virus and the short and long term impact it will have on the economy.    Communication is key to all of our community and employee engagement.  To stay connected and keep projects on track I try to set the tone upfront with one rule, when in doubt over-communicate.  Especially now  that everyone is working remotely it is key to set up regular e-mails, video and conference calls to keep the team connected and in synch.  If the lines of communication are open and everyone makes an effort to listen and be heard then collaboration will happen naturally and the information will flow.  The biggest change for me, my team and my clients from the virus is the shutdown of all networking events, travel and conferences.  

Spring is  typically a very busy time with many events,  trade shows, business meetings on the road, etc. and now everyone is staying put and meeting virtually instead.  I have had more Zoom and Skype  calls with clients and colleagues in the past 15 days  than the prior 12 months!

If small groups on the team want to talk through specific issues (managing anxiety, kids, parents, etc.)   virtual coffee meetings online have been helpful too. A few colleagues have even met online after work for virtual happy hour/beer/cocktails as well when they had  more time to chat.    

Pivoting to online meetings, webinars, etc. is a smart and productive way companies can continue to manage projects effectively and have conversations that educate and inform, build relationships and move forward during this crisis period.   So first and foremost I am trying to help my team to be flexible and open minded so we can keep working together during the crisis and create more flexible capacity going forward over the next year as the economy reopens.  

It is starting to feel like the new normal by leveraging technology to build and maintain my relationships.  Finding routines and things we can control helps I think.  

At the beginning of the project do not make assumptions of what people from different groups want or know, just ask or send an e-mail.  It will save you a lot of time, money and frustration down the road.  Trust me.  This comes from experience.  Be a good listener and make sure you hear the others, their hopes, frustrations and intentions.  As we move to a more remote/virtual world trust becomes an even more important currency to getting things done.  Building trust will determine your success so lack of trust will be a huge obstacle I think after the lockdown ends.  

I predict the most trusted leaders and brands will have a big competitive advantage in the new normal that evolves in a post-Corona world.  Employees, customers and clients will remember who treated them well during the crisis and they will be rewarded with loyalty from earning that trust during the bad times.  These ideas do not require big budgets but words and actions are productive ways to build trust and keep moving forward as productively as possible.  For professional service firms like mine we will recover even if our revenues slow from the crisis.  

Maybe the silver lining   is that this crisis reminds us that technology does not have  to be isolating it can be used to work more productively together, build our real world communities and relationships too!

Paige Arnof-Fenn

Founder & CEO

Mavens & Moguls

——————————————————

A cohesive team is one that not only recognizes each members respective skills, but also where members anticipate where they can be an asset and takes the initiative to contribute.

Successful team organization comes down to defined roles – the idea isn’t to pigeon hole your colleagues but instead to clearly define their responsibilities so they can focus on those before seeing where else they can contribute.  There is nothing worse than hiring a person for a variety of skills (think social media, writing, and customer experience) – instead youll get a master of none.  To maintain organization, we hire for 1 specific role (even if its part time) and then encourage them to contribute elsewhere when needed.

Successful team communication, especially when remote, depends heavily on frequency – you need to meet often and regularly to keep everyone informed and to stay informed yourself.  We hold weekly team meetings as well as meeting weekly with our managers who then meet at least 1x per week with their teams.  It seemed like overkill at first but the benefit of having everyone on the same page when you’re not in the same office cant be overstated.

Quincy Smith

Co-Founder

Test Prep Nerds

——————————————————

I have been managing a remote team for 2 months now because our company imposed a Work from the Home policy because of the Coronavirus outbreak.

Q. No.1 tip for success for remote managers

Show your team the silver linings of working in isolation to keep them motivated. Make them aware of the perks of working from home such as following no dress code and spending more time with your family in this alarming situation.  

Q. No.1 tip for avoiding mistakes as Managing remote workers

Treat your employees as humans, because you are not physically interacting with them doesn’t mean that the employees are robots. Let them know that they are important to the company and their existence matters. Show them the reason to stay motivated.  

Make them reassure that working from home in isolation will not only allow them to avoid less interaction with people but also allows you to look after your family. Moreover, I always urge my team to listen to motivational lectures and read books while working to keep their motivation level high.

Q. No.1 tip for managing remote workers

The most important way to manage a high-performance remote team is to have solid and efficient communication. Communication is the secret sauce to get your remote team to deliver the same performance level that you would have a team working together on-site, but it should be done consistently and with honesty. Tell it like it is, don’t sugarcoat anything because the medium has changed.  

Another tip is Daily Standups. The daily standup or all hands enables people to greet each other daily and share any new updates. A daily standup means every day and there are no two ways about it. Ensure that each member gets connected to the conference call and gives an update on the progress they’ve made on their tasks.

Lastly, Team Building Activities has proven to improve employees morale and keep them active throughout your project. When you have teams that are working in the same office location, you have the opportunity to come together and discuss any roadblocks, and to help each other to complete individual and shared goals.

With a team scattered in different parts of the world, you don’t have that luxury. However, thats no excuse for not doing a team-building activity. Take out some time for live streaming a productive webinar, and to let loose, host a multiplayer game.

Whatever it is that you decide, get creative, and be sure to allow every member of your team to contribute to that particular activity.

Rameez Ghayas Usmani

Digital Marketing Executive

PureVPN

——————————————————

A cohesive team is one that has achieved the perfect balance between flexibility and structure. If a team has the right amount of flexibility, then all the team members are free to be creative and express themselves, which increases cohesion.

Leadership affects team organization. The leader of the team determines how organized the team will be by outlining parameters such as meeting frequency and meeting discipline.

The level of trust affects communication. Team members who trust each other will communicate freely with each other.

Reuben Yonatan

Founder and CEO

GetVoIP

——————————————————

With lots of different people from different backgrounds, different levels of technical knowledge, different types of jobs (creative, technical, analytical), and very different personalities, misunderstandings or communication problems can happen on a daily basis.

To avoid that, I always try to discuss all details with each team member individually. Some of the topics to discuss are the mode of reporting, how the person prefers to communicate, what tools and methods he uses at work. 

Some employees prefer not to be bothered during the whole month and then report with the main results and activities done during the month. Others like to discuss every next step. As a manager, I have my own preferences, so to avoid future conflicts, we try to agree on all the details of our cooperation in the very beginning. 

This way, knowing the preferences of all coworkers, and knowing who will be in touch with whom, it is possible to make a clear plan of collaboration and ways the employees will communicate with each other most efficiently.

Roman

Digital marketing manager

ITHubby web development company

——————————————————

Sooner or later, every digital company has to deal with freelancers. Remote work is usually done by copywriters, designers, developers, etc. There is a stereotype that the more freelancers are in a team, the harder it is to organize its work. I don’t agree with this statement and I think it all depends on the planning, which you have to do before signing the contract with freelancers. In GTM Plus, we have some experience working with remote employees. And its not so hard if you stick to some clear rules. At the very beginning, its essential to discuss the goals and expectations, which, by the way, is applicable not only for remote employees but also for the team as a whole. Here are 5 tips that work for me and my remote teams: 

1) Minimize and standardize channels for online communication with the team. Its better to set standards for the company. Everyone should be available there in working hours. 

2) If you have flexible hours for work in the office, for remote teams its better to have the standard working time for everyone in a team, so people wont disturb each other in an inappropriate time. 

3) Daily synch-ups. They are very helpful because everyone commits to what he/she will do today. 

4) One-to-one. Its very hard to know the mood, challenges, and working issues of everyone while working in the office. But its even harder during remote work. Thats why one-to-one meetings online are even more important in this case. 

5) Follow-ups after all meetings. Sometimes people are distracted during online calls, so follow-ups are a good solution to remind about the outcomes of the meeting.

Romana Kuts

Marketing & PR Team Lead

GTM Plus

——————————————————

One characteristic of a smoothly functioning team is that they are comfortable with, and supportive of, each other. Noting how remote teams interact with each other can be a big tip off as to whether that team meshes in terms of team productivity. Teams who are friendly with each other will motivate each other and hold one another accountable. Individual members will work hard to be more productive so that they don’t bring down the rest of the team. 

R.J.. Michaelson

Director of Marketing

West & Willow

——————————————————

The main characteristic of successful remote teams is their ability to communicate effectively with each other. Communication allows teams that are physically separated to function as if they were all in the same space. 

It allows them to make space for each other and to cover for each other in the face of the inevitable difficulties of work life. Obstacles to good communication between remote work teams can be a lack of proper tools like instant messengers, time zone limitations, and language barriers.

There must be an active and ongoing effort by the team leader to make sure everyone on that team is on the same page and able to reach any other team member with a minimum of difficulty.

TriciaLewis

Executive VP

HackEDU

——————————————————

As a blog editor, I manage a small team of writers. We have been working remotely ever since we started, and so I think we are already masters when it comes to collaboration at a distance.

What is a characteristic of a cohesive team?

A cohesive team is one where the members complement each other. It is a team where the members are working towards a common goal without biting each others head off.

What factors effect team organization?

While the lack of physical interaction can affect team organization, I believe that the individual personalities and attitudes of each member play the most important roles here. If the attitude of the members are in sync with each other, then you can expect a well-organized team.

What factors effect team communication?

Team communication can be affected by the following:

Members communication skills. The communication skills of each of the members can affect the teams communication because if they cannot express themselves or understand what other team members are saying, communication will fail.

Tools for collaboration. The tools being used to communicate is also an important factor, because, given the remote location, there is no other way to communicate other than to rely on these tools. If the tools fail, then communication is severed.

Samantha Moss

Editor & Content Ambassador

Romantific

——————————————————

We all want our team members to be trustworthy, reliable, committed, and with the end results in mind and heart and that’s what a cohesive team consists of.   As for my digital marketing team, we are all there to help each other out looking at the end result in mind.  We are focused on collaborating in building the best digital marketing strategies for our clients.  We believe that working together makes the project easier to do and faster to accomplish.

What is the characteristic of a cohesive team?

1.Trust in one another.

2.Resolve conflict around ideas.

3.Has a common purpose and a common goal.

4.Hold each other accountable for ones actions.

5.Committed to achieving an action plan.

What factors affect the team organization?

1.Synergy:  Working together drives more results.

2.Leadership:  As a leader of your team you have to lead by example.

3.Cohesiveness: Each individual member of the team must play his/her role so the team may be able to reach their goals.

What factors affect team communication?

Educational and intellectual differences:  If a team member feels that he or she is better than the rest of the team members, then there would be indifference and resentment among other members of the team.  It is best that we treat our members as equals and share inputs in an enthusiastic and supportive manner.

Scot J Chrisman

Founder and CEO

THE MEDIA HOUSE

——————————————————

Working from home is not an easy thing as you need to be fully in action. To stay efficient while working from home, Like others, to increase productivity, we have set up a schedule, a set of guidelines, a security system, and of course, all means of communication. Apart from this, two things that have really helped our business and team members to stay afloat;

Enhancing our Skills – During this time, the business has undergone a loss of sales but, to stay motivated, we all have tried our hands on some new things. We all have bought some online courses to learn new skills and strategies that can help us to grow our business, once the market opens. Starting HARO is one of my leanings during this time. Other than this, I have created a few tutorials for COVID awareness to increase my brand value. Probably, this time is to pause and invest our time in learning new things.

Other than this we are practicing some fun ways in our company to boost employees morale during COVID-19 

1. Coffee with colleagues – While remote working people are choosing to work with flexibility but we all are ensuring to meet up for Zoom session/Google meet calls, with our coffee mugs handy and discuss not just work but share our daily activities like-new books read, new dishes tried, mess with the spouse, happy hours with family and much more.

We begin our meet with warm-up activities suggested by every team member on a rotational basis. It keeps us connected as a team and brings more productivity!

2. Lets meme – I have given a new activity to my colleagues to develop memes on the group members, their team leaders, or whats going on in their lives and post it in our chat groups which is simply coming out tremendously hilarious. This is not just fun but adding on to their creative and technical skills. 

Shiv Gupta

CEO

Incrementors Web Solutions  

——————————————————

Working in a remote team can be challenging, especially in communication. As to what I’ve experienced, while there’s a lot of advantages working from home, managing a team with this setup takes a lot of courage and organization.

What is the characteristic of a cohesive team?

For me, the most important characteristic of a cohesive team is understanding. Everyone should understand each others flaws, strengths, and weaknesses. By understanding means a team member should fulfil what the other one cannot that will lead to team effort and helpfulness with each other.

What factors affect the team organization?

– Role identity. In a team, if there’s a specific role to each member, everyone will just move by how they expected to be according to their roles. The problem with this is sometimes, we don’t take initiative with the tasks for the reason that we are not in that role to do so.

– The number of team members. The organization also lies with the size of the team. Team size can be too small for the tasks that’s why it doesn’t work.

What factors affect team communication?

– Intellectual differences. Everyone differs intellectually and its one of the factors that lead a team to misinterpretation and miscommunication. We should be mindful of who we talk to and how to talk to them. We should not assume that we are always being understood and use words that are generally use for easier comprehension.

– Cultural diversity and language. A team can be composed of different cultures and languages or dialects. We should always consider the language we speak if everyone has a common understanding of what we have to say.=

Sonya Schwartz

Founder

Her Norm

——————————————————

Amid pandemic remote team effectiveness have been questioned a lot. Mainly because of no real contact within  the teams. However there is a simple solution that can help remote teams working in these desperate times. The solution is employing a remote working app that takes care of productivity, monitoring, record reports and performance bills by hours, a real gem in your remote working arsenal.

Harri arrain

CMO

Stafftimerapp

——————————————————

A cohesive team is always important, but especially warrants itself while working from home. In my time as a CEO, I have found that it is important to stay organized and communicate effectively in order to succeed within all of our teams.

At Leda, we believe that one of the most important characteristics of a cohesive team is trust. Trust is essential because a team must be able to not only communicate with one another, but trust each other to work to the best of their ability. If someone is not feeling well or unable to complete an assignment, they must trust that they can reach out to the team and communicate exactly what is occurring.

Organization plays a huge role in teamwork, as it enables the team to efficiently work together and makes it much easier to share and understand work. Workers that are organized have a better understanding of their progress on assignments, and tend to be more aware of deadlines. It is vital that team members communicate because this enables them to have clear expectations and an understanding of one another. Without communication, there would be no team.

It is essential to collaborate amongst one another in a team to unify and produce quality, cohesive work. 

Madison Campbell

CEO

Leda Health

——————————————————

Working from home was becoming all the rage before the COVID-19 pandemic, but yet, many companies were fearful of moving to a remote model because they weren’t sure how to manage team members. When working from home, there are valid concerns around holding team members accountable on tasks,effective communication, and creating a cohesive team that works together effectively. 

So, what does a cohesive team look like? The biggest characteristic of a cohesive team are tasks staying up to date, priorities being clear, and happy clients. This shows that your team is working together effectively and that, for the most part, communication is streamlined and effective. Of course, there are elements of cohesiveness that build on team bonding such as watercooler talk, jumping in to help others when they are overwhelmed, etc. But if your concern is just making sure your team is working together well you can look at the facts of Is what needs to be getting done, actually getting completed? 

How can you build a more organized team?

If you’re in need of building a more organized team, I cannot recommend enough getting a Project Management Software to manage the day to day. My top recommendation is Teamwork, which includes basic time tracking, invoicing, project budgets, etc. Teamwork is quite a powerful tool, and with its new Workload feature, you can help make sure that individuals’ capacities are accounted for. Another recommendation is Basecamp, which is a slightly more basic tool. 

It’s important to note that just because you have a project management tool does not mean that you will use it effectively. So how can you ensure that the team is using the tool the same way across the board? Process,process, and more process. You want to document the who, what, how, and why, of how you’re going to utilize the tools features. If you don’t feel equipped to build this on your own, is there a project manager that you can turn to? If not, who on your team seems to be the most process savvy? Partner across different departments to make sure your accounting for everyone’s needs and once the processes are complete share it and store them so that all team members can access them quickly and efficiently. 

What can help build more effective communication across teammates?If the day to day tasks are getting managed but you still want to build up some communication across the team, I cannot recommend Slack enough. This is a great instant messaging tool to keep team members connected, while not working in the same spot. Recently implemented two channels with my team which are The Daily Huddle Channel and the IceBreaker Channel. The daily huddle helps me make sure that team members are working on the appropriate tasks and not running into any blockers, while the Ice-breaker channel is just a nice check-in across departments to ask a silly question and get to know each other more. 

Beyond the Chaos has always been a remote business, and even though I haven’t met the majority of my teammates in person, I still feel like I know them better than some of my neighbors. I contribute this to Slack, and utilizing these channels to find ways to build connections without actually having to be in the same place. In this blogpost, I share some of my other favorite tips around Slack. 

Susan Fennema

Chaos Eradicating Officer (CEO)

Beyond the Chaos

——————————————————

I’m convinced, the success of any team is determined by the common goal and the contribution of each team member to the work done. Teamwork cannot be coordinated if the specific goals are not clear enough. The main goal or intermediate objectives must be specified in writing so that each team member has access to this list if necessary. 

Specific tasks, deadlines and KPIs should be assigned to each team member. All these factors will simplify the analysis of the work done, and there will be no room for questions such as why did you fail this task?.

Salary expectations are transparent and clear. Each player of the team is more calm and responsible for the tasks, if he or she knows about the amount of compensation for the work done. These figures have to be agreed before the work starts. 

The way team members and management communicate with each other.. Transparent communication between team members and management should be encouraged. This has a better impact on teamwork and the achievement of common goals. Everyone feels they are needed and are part of something big, important. 

Active listening. It is useful to repeat what you’ve heard from the employee to see if you understood each other correctly. It is also important to ask how your colleagues are doing, if there is anything blocking them. 

Facilitate communication between employees. If employees are more and more silent at meetings, avoiding any discussion, they are separated from the process of discussing important company issues. It is crucial to find out what the situation is and get them back on track. 

The longer employees keep silent at meetings, the farther they are from the real corporate situation. And yes, on our team the most effective decisions are made when all team members participate in the discussion, when the goals and objectives are clear and when each of us knows what we are responsible for.

Tatiana Gavrilina

Content Marketing Writer

DDI Development

——————————————————

Managing a remote team is very challenging. Since you are not able to see them straight out, it’s hard to say if they’re doing their job right. For me, it doesn’t really matter what they do as long as they get the job done on time, we’re all good.

What are the characteristics of a cohesive team?

Trusting each other. Trust is important to any relationship. Trusting them with their ability would lead to a good result.

Focused on a common goal. The team should be focused on achieving their common goals and help each other to accomplish the tasks together.

What factors affect the team organization?

I believe the team’s size and team member’s role affects the organization. You need to point out which one is capable of doing what and who needs help. The manager should pinpoint the capabilities and potential of their team members to be fully organized.

What factors affect team communication?

Good communication needs to work both ways. You can’t communicate effectively if others don’t cooperate. Make sure that your team is attentive and doesn’t lose interest in what your team is doing. Engage with them, let them say their piece this way they won’t set barriers.

Timo Wilson

CEO

Asap Credit Solutions

——————————————————

Remote teams can easily fall out of alignment…especially cross-functional teams.  In fact, given how necessary it is to drive empathy of voice of market into the business regularly, COOs and other Chief Empathy Officers should be setting up asynchronous advisory boards on topics that teams need to be aligned on..   

This solves several needs we all have : 

1. Reconnecting with the market, 

2. Aligning teams by hearing a common voice, 

3. Driving new relationships and instituting some serendipity back into our lives.   

Beyond the 3 for 1 activity, doing it asynchronously takes the burden away from another zoom meeting and gives people an at-convenience way to engage.   Used by over 50 Fortune 500s Currnt uses AI to build on-demand facilitated expert groups and advisory boards, fast and affordably..  

Teams leveraging advisory boards get involved in exploring whats new with their customers and develop themselves as thought leaders while aligning teams to where the market is. 

Tom OMalley

CEO

Currnt

——————————————————

A cohesive team is the one that has interpersonal skills existing among the members of a group. It is this interpersonal bond that causes members to participate readily and remain motivated to accomplish the set goals. A cohesive team focuses on WE more than I. 

The biggest factor that affects team organization is the company’s culture. If the management is disorganized and undisciplined, the effect trickles down to the employees.

Objectives and goals have the biggest impact on team communication. A team that shares common goals has all the members on the same page. Whereas, teams in which every member has different goals is dispersed.

Bottom Line: A cohesive team focuses on WE more than I

William Taylor

Senior Career Advisor

VelvetJobs

——————————————————

1.      What is a characteristic of a cohesive team?

a.      Clarity about the purpose and the reasons for the team to come together.

b.     Clarity about the values that the team / organization wants to express in the marketplace.

c.      Clarity about a common code of excellence that govern how things are done, what are the boundaries of creativity and individualization of tasks and a common grounds for conflict resolution.

2.      What factors effect team organization? (the term team organization can be interpreted several ways)

a.      Team organization must be defined by the vision of the organization as a whole and the specific goals of the specific team.

b.     The levels of systemization will impact the organization of the team.

3.      What factors effect team communication?

a.      The clarity discussed in #1 creates a common direction and fosters communication.

b.     Leadership by example – from the top – induces effective communication.

c.      You can even state in your code of excellence some of the factors that would impact communication, e.g. when you have an issue communicate it directly with the person whom you have an issue with, etc. 

Yoram Baltinester

Decisive Action Workshops

——————————————————

We were forced to work from home 4 months ago due to the rise of this COVID pandemic going on.

The factors that affect team organization is not being able to communicate because of the remote shift.

We have been staying connected for the 9 hours through zoom. The productivity has surely been affected since everyone gets in their comfort zones at their homes but we have been making sure that it keeps intact and doesnt drop significantly.   

We have also been using tools like VPNs and VPS to ensure maximum security while connecting to our work servers from home.

Negative energy affects team communication.

The way we encourage a positive company culture in our teams is that we have departmental meetings at-least 2 times a day. At the start of the day and at day-end. We stay in touch through a zoom conference call throughout the day but we have a fun, friendly off-topic chat 2 times a day to keep the culture similar to working from offices.

We also introduced our families to each other through the conference call. People keep bringing in their dogs and their kids on camera. The practice is quite positive and keeps the environment cozy and friendly.

Abdul Rehman

Cyber security editor

VPNRanks

VPNRanks

twitter.com/iiarehman/

——————————————————

The success of our remote team management can be attributed to the use of right mix of technology, daily sync ups, clearly defined goals, and trust. I have been an entrepreneur running organizations of the size of 250+ team members for the last 12 years. The organization has been distributed across locations, but the team was always present at the “office location”.

Now when Covid-19 forced the full team to work from home, we had to completely re-think of the processes and the way we operate the organization. The team management has been very different. In most cases the team has been more effective when the full team has been remote.

The first success factor has been the complete team using technology (online meetings – Microsoft Teams in our case) instead of part of the team using the tools. This made everyone respect other person’s privacy and views.

Everyone got an equal chance to speak at the meeting and present their views. The next biggest factor has been discipline in conducting meetings (and often conducting them). Physical meetings at offices usually spill over and there could be frequent delays. Online meetings that are pre-scheduled tend to instil discipline in the team. The daily stand-ups are scheduled, which makes the team work as a cohesive unit. These are short stand-ups and everyone gets to work quickly after these stand-ups.

Teams where the goals are more clearly defined (for example, you need to work on creating 10 catalog descriptions) tend to be more successful and productive (as compared to a team that is exploring solutions and brainstorming). In fact we found that teams that had clearly defined targets were actually more successful and productive than being physically present in office. Perhaps saving the commute time plus being closer to their families contributed to this added productivity.

Last but not the least, the trust of the top management in the team is an absolute must for the success of this setup.

The new age technology driven companies tend to be more open and hence the chances of succeeding are higher.

Paramdeep Singh

Co-founder and head of Product Development

BestViewsReviews

bestviewsreviews.com

www.linkedin.com/in/pdsingh/


 

Categories: Articles