We usually encounter this employee known as the Receptionist Secretary in the reception area of any company  perhaps even in every department in the same company. A receptionist secretary indeed plays a big role as a company frontliner. The duties of a receptionist secretary may be expressed in a variety of ways. This person serves as the addressee for the company (and maybe even the call center) with regards to their appointments and transactions coming from the remote punter. She may also have to answer calls which can either be a query or to set an appointment so she should be able to juggle scheduling duties as well.

The receptionist secretary may be designated to transfer calls to the intended staff extension, whether these be for personal or business matters, so that the right person in the right department will receive the calls. Their assistance in recruitment of walk-in applicants is significant since they may also have to entertain inquiries, and accept resumes. This is because they are the first in the foyer and will be the first people whom applicants talk with. Also, being a secretary, she will perform encoding of necessary data about the callers, and acknowledge essential details of appointments which certain people in the company may need to be informed or reminded about. She must also notify security or note down the entry or departure of employees if needed (such as when the employee does not present a valid company ID). The receptionist secretary must also provide information to any caller regarding any inquiry. They may also be able to help applicants, and even newly hired personnel and recruits, who need appropriate directions as to where to go for their interview or business appointments.
 
When you have a receptionist secretary on the job, she will be able to minimize the time and effort applicants have to invest in arranging appointments with company personnel, and in asking about specific details, especially when these company personnel in charge are busy or on vacation.

 

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