Data Governance Project FAMIS 2012
Information Services
School District of Clay County
What is Data Governance?

Data governance is a set of processes that ensures that important data assets are formally managed throughout an organization.
Why have a Data Governance Plan?

Ownership of key data elements is often unclear.
The responsibilities of data owners are not well understood.
Data is often stored in multiple locations with no identified single source for the correct data .
Data quality is questionable.
Data availability to the right people is sometimes difficult.
Data is released to the public that is in error.


How we’ re implementing a Data Governance Plan?
Scope (Deliverables)
Phased Approach (Student Information System, HR/Finance, Other Systems)
Roles & Responsibilities
Budget (Total Cost)

Defining Project Scope
1st Decision Phased Approach
This year as the School District of Clay County converted to the Focus Student Information System, the School District of Clay County had an excellent opportunity to implement a data governance plan.
Other systems such as HR/Finance may be going through upgrades or new implementations in the future.
Defining Data Elements Ownership
For Example
Roles and Responsibilities

In the Data Governance Plan, there are several different roles that work together to make sure that data is handled appropriately and with accuracy.
Director, Information Services
The Director of Information Services position is responsible for ensuring that information technology is properly planned for, implemented and effectively maintained to support and enhance business operations and student achievement.
Data Quality Manager
This position is responsible for establishing, improving, monitoring, and training on the data management and data quality processes and programs for the organization.
Database Specialist
This position is responsible for the design and support of an organization’ s information assets.
Business/Systems Analyst
This job may reside either in the program area or the technical area. This position has a good working knowledge of how the business and program processes of the organization work from end to end.
Data Owner
The data owner is a member of executive management who ensures the accuracy and integrity for the data elements/categories in his/her area of responsibility.
Data Steward
The Data Steward is appointed by the Data Owner to maintain the data assigned by the governance plan.
How it looks now
Sustainable Commitment
Total Cost of Ownership
Meeting with district departments to train them on the data governance plan and helping them understand the data they own.
Empowering district departments to build in Focus how they will present and enter their data.
Making sure that data entry operators and users are accountable for the security and handling of the district’ s data.


Roster Verification
Phase II Tab Building
Phase III Elementary Scheduling

Focus Training/Development

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